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HSH FY26-27 Year End Reminders & Update
HSH is sharing important timelines to help close this current Fiscal Year (FY) successfully and provide important contract requirements update in the upcoming FY26-27. Please share this communication within your organization to ensure everyone is informed.
Important Dates
- June 12, 2026
- Cash advance repayment is due. May invoices submitted by this date will be processed and paid by June 30, 2026. Invoices submitted after this date will be processed after July 2, 2026.
- June 15, 2026
- May invoices are due.
- June 22, 2026
- The City financial system (F$P) goes offline.
- June 30, 2026
- Final day to execute amendments for expiring agreements.
- July 2, 2026
- F$P is back online.
- July 15, 2026
- June invoices are due. Invoices for work orders and grant-funded budgets must be submitted by this date to draw down funds.
Expiring Agreements
Under San Francisco Administrative Code Section 21B*, HSH Contracts team extended expiring grant agreements without a valid procurement authority to ensure continuity of services at the beginning of the new FY. HSH is requesting that all providers to execute agreements and amendments before June 30, 2026. This will allow HSH to ensure readiness for July invoicing without further delays. Providers requesting cash advance must have a current, executed agreement with HSH.
May Invoices
May invoices are due no later than June 15, 2026. However, due to the Office of the Controller’s (CON) year-end deadlines, any invoices submitted after June 12, 2026, will be reviewed per the usual process but payments will be issued after July 2, 2026, when the City’s financial system comes back online. If you need reimbursement for your May invoice, please plan accordingly and submit all supporting documentation as soon as possible but before June 12th.
Advance Recoveries
All FY25-26 advance recoveries must be completed before the close of the FY. If you have remaining balance in your cash advance repayment after your April/May invoice, your assigned Contract Analyst will send you information on how to wire the remaining balance amount to the City on or before June 12, 2026.
Program Reports and Other Requirements
To complete year-end processes, HSH asks that providers review their agreements carefully to ensure that all year-end requirements and reports are delivered within the specified timelines. Questions regarding year-end reports should be directed to your assigned HSH Program Manager.
June Invoices
Providers must submit all final FY25-26 invoices and supporting documentation, no later than July 15, 2026, unless otherwise stated in Appendix C, Method of Payment. Supplemental invoices are not allowed in HSH agreements. Please plan accordingly to ensure your FY25-26 costs are properly invoiced by this deadline. Timely submissions from providers are essential for HSH to meet its citywide timelines for closing the FY26 books.
Cyber Liability Insurance Requirements
The revised grant and grant amendment boilerplates now include Cyber and Privacy Liability Insurance requirements with limits of not less than $1,000,000 per claim for all providers who enter data into the ONE System. Providers must show proof of coverage prior to executing new and amended grant agreements.
FY26-27 Updates
Contract Lifecycle Management System (CLMS)
HSH, in partnership with its contracted provider Abelian, is implementing a new cloud-based CLMS that will replace the legacy contract management system. The anticipated go-live date is July 1, 2026, with system functionalities rolling out in phases after launch. During Year 1, a small number of agreements will continue invoicing in CARBON as CLMS capabilities come online. HSH expects the system to be fully operational in Year 2. We appreciate your patience and support during this first year of transition.
Please see Attachment 1 for details on key updates in preparation for go-live.
Multiyear Procurement Plan (MYPP)
As noted in the March 2, 2026 memo to providers, HSH has paused the Multi-Year Procurement Plan to thoughtfully align program design, procurement structures, and evaluation criteria with several key priorities. HSH will notify providers when the MYPP process resumes and as new information becomes available.
Invoicing Template
A revised invoicing template for FY26-27 will be distributed to providers on July 1, 2026. The revised template will include minor updates to the gift card tab.
HSH Website Updates
HSH is updating the Provider Updates webpage to comply with the 2018 Web Content Accessibility Guidelines (“WCAG”) Version 2.1 Level AA, which ensures that people with disabilities can access online content. The revised webpage will go live by July 1, 2026.
Good Neighbor Policy
The Service Requirements in all Appendix As has been updated to provide a link to the Citywide Good Neighbor Policy, which is currently in draft form and open for public comment from May 18 through May 29, 2026. If you would like to review the draft policy and leave feedback, please visit this page. HSH will issue a memo to all providers once the policy is finalized.
SF Generative AI Guidelines
The City’s Emerging Technology Team developed Generative AI-focused Guidelines to provide guidance on the adoption, governance, and ethical use of emerging technologies in the City. The guideline applies to all City and County personnel, including employees, contractors, consultants, volunteers, and vendors working on behalf of the City.
For any questions and/or feedback, please do not hesitate to reach out to me directly at edilyn.velasquez@sfgov.org.
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