Submit a Reimbursement Request

Learn how to get reimbursed for approved grant expenses.

Grantees must send us a reimbursement request every three months. Your report is due 30 days after the period ends.

Report Period: January 1 - March 31. Report Due: April 30
Report Period: April 1 - June 30. Report Due: July 31
Report Period: July 1 - September 30. Report Due: October 31
Report Period: October 1 - December 31. Report Due: January 31

Follow the steps below to request funds.

Review the Reimbursement Checklist

Read the Reimbursement Checklist. It explains what you need to submit. Follow the instructions to avoid delays. If you have questions, email ccg@sfgov.org.

Fill Out Your Invoice Sheet

Use your custom Invoice Sheet. Email ccg@sfgov.org if you need a copy of your custom Invoice Sheet template.

Complete the Schedule 1, Budget Request, and Match (only for grants prior to FY26) tabs.

Only include approved expenses from this period.

List each expense on its own line on the Schedule 1.

Collect Proof of Expenses

Each expense must include an invoice and proof of payment. Put all supporting documents into one PDF file. Match the order of expenses in the PDF to the list in the Schedule 1 tab on your Invoice Sheet.

Get the Submission Link

After each reporting period, we email a link to the main contact. If you don’t get the link within a week, email ccg@sfgov.org.

Complete the Online Form

Some fields will already be filled in like your contract ID and the report period. Do not change this information.

Upload your Invoice Sheet and supporting documents.

Submit a Signed Appendix C

We will review your submission. We may ask for corrections or more documents by email.

After we approve the request, we will email you a new link. Use the link to submit your signed Appendix C with details provided in the email.

Payment Notice

We will email you when we send your request to Accounting. Accounting has 30 days to issue payment. This timeline starts after they receive a complete request.