MEETING

Children, Youth and Their Families' Oversight and Advisory Committee meeting

Children, Youth and Their Families' Oversight and Advisory Committee

Meeting details

Date and time

to

How to participate

In-person

1455 Market Street
San Francisco, CA 94102
Get directions

Online

Zoom Webinar ID: 931 0857 2472; Passcode 432269
Zoom link

Overview

The in-person meeting will be held at 1455 Market Street in the Lobby Conference Room. All attendees must check-in with building security. Please arrive a few minutes prior to the meeting start time to allow for check-in. Remote access to the meeting is available to the public using the virtual meeting link provided in the agenda. Committee members must attend in person. Members of the public providing comment in person will be heard first by the committee. Remote public comment will be heard after. To provide public comment remotely, join using the link and use the raise hand tool in the meeting platform.

Agenda

1

Call to order and roll call

2

General public comment

3

Approval of the January 2026 minutes (5 minutes)

Call to order and roll call

The meeting was called to order at 5:04 p.m.

Members present: Eloise Krehlik, Jennifer Hand, Lucas Liang, Prasanthi Patel, Ryan Hazelton, and Yvette Byes Edwards.

Member absent: Jenny Pearlman.

General Public Comment

No members of the public provided comment.

Approval of the December 2025 Minutes

The minutes were approved unanimously.

Nominations & Election for OAC Chair and Vice Chair

Prasanthi Patel self-nominated for the OAC Chair and Ryan Hazelton self-nominated for Vice OAC Chair. A motion to elect Prasanthi Patel as Chair and Ryan Hazelton as Vice Chair was made by Yvette Byes Edwards and seconded by Lucas Liang. The motion passed unanimously.

DCYF Overview – Budget

Heidi Burbage, DCYF's Chief Financial Officer, presented DCYF’s Fiscal Year 26-27 and Fiscal Year 27-28 Budget Proposal, which included the following sections:

  • Budget timeline and key Dates
  • The City’s fiscal outlook
  • Budget instructions
  • Fiscal Year 26-27 base DCYF operating budget

Report of the DCYF Director

Director Dorsey-Smith shared the following updates:

Over the past year and a half, DCYF has achieved many of the goals established for the first year and half of our five-year cycle. This past year was particularly critical as we focused on launching and stabilizing all programs. As we enter our second year, agencies are now stabilized and moving forward with meeting our established goals. Below is a summary of the accomplishments we achieved organized through our 4 pillars (Strategic Finding, Collaborative Partnership, Quality Service and Engagement with SF Communities).

Strategic Funding

  • Distributed $105 million in grants to 254 grantees that together served more than 31,000 youth across the city
  • Launched our Data Dashboard, which is a great tool for any and everyone to know how an agency is doing. It provides information about the agency, the participants, service sites and descriptions, budget/invoicing, activities and youth attendance. Click this link to access the Data Dashboard.

Collaborative Partnership

  • DCYF partnered with SFGovTV to produce promotional videos for the annual Free Summer Meals program, which provides free lunches and snacks at open sites to anyone under the age of 18 during the months when school is not in session.
  • DCYF collaborated with SFGovTV, SFUSD Superintendent Dr. Maria Su, and our grantees Booker T. Washington Community Service Center and FACES SF to produce a video highlighting the importance of afterschool programs for San Francisco’s children, youth, and families.

Quality Services

  • DCYF has provided over 145 Technical Assistance and Capacity Building (TACB) offerings
  • 1,180 individual grantees have participated in TACB workshops and trainings
  • 98% of DCYF's 138 funded agencies have participated in our TACB efforts
  • Served more than 190,000 meals and 170,000 snacks to youth in afterschool and summer programs

Engagement with SF Communities

  • In 2025, every community-based organization funded by DCYF to provide comprehensive, all-day summer programs for children and youth in grades K–8 hosted events in celebration of National Summer Learning Week. Many of these events reflected DCYF’s Summer 2025 theme, “In this City, anything is possible.” To highlight these efforts, DCYF published a series of articles on Medium during Summer Learning Week, profiling events that took place in each San Francisco district.
  • DCYF partnered with more than 70 San Francisco community-based organizations and City departments to participate in the annual National Lights On Afterschool Lightbulb Challenge. Participating organizations submitted photos of students and/or staff in a “lightbulb pose,” which DCYF compiled into a finale video shared on DCYF’s social media channels. For the fourth consecutive year, San Francisco had the highest Lightbulb Challenge participation in the country!

Budget Update

The Mayor did not give a budget target amount or percentage. He identified several key areas he wanted us to focus on. We will provide 2-3 options that respond to those areas. As always, grant reductions are the very last option.

Report of the Service Provider Working Group (SPWG)

Co-chairs Frederique Clermont and Denny David shared the SPWG report

  • SPWG is planning to have an in person meeting on February 9, 2026 from 4-5pm. Location TBD.
  • SFUSD budget & potential cuts
  • Fiscal policy changes and their impact on community-based organizations
  • Concerns around the Mayor’s Charter Reform Working Group

Adjournment

Meeting adjourned at 6:14pm.

4

DCYF budget presentation (15 minutes)

Document for this agenda item: FY2026-27 & FY2027-28 Budget Presentation

This document explains DCYF’s proposed budget for the next two years. It shares information about the City’s budget challenges, the Mayor’s budget priorities, and the overall budget timeline. It also shows where DCYF’s funding comes from, how the money is planned to be spent, and how funding may change over the two years. All budget amounts are proposed and may change as the budget process continues.

This document is available in accessible and alternative formats upon request. To request a copy, please email info@dcyf.org, or call (628) 652-7100. Requests are handled promptly at no cost.

5

Report of the DCYF Director (10 minutes)

6

Report of the Service Provider Working Group (10 minutes)

7

Children’s Baseline/Charter reform (15 minutes)

8

Action items

The OAC will discuss and set the 2026 OAC Meeting Calendar.

9

Adjournment

Notices

Best practices for accessible meetings

One person speaks at a time
This helps people who are deaf and hard of hearing to keep track of who is speaking, people who are blind and low vision who can’t see non-verbal cues, and people attending remotely.

Speakers should state their name each time they speak
This helps communication providers, people who are blind or who have low vision, note takers or meeting recordings, and other attendees know who is speaking at all times.

Presenters should describe images and graphics on any slides
This benefits people who are blind or have low vision, as well as people attending remotely.

Call from a quiet location
If joining remotely and providing public comment, ensure you are in a quiet location where there is no background noise.

Public comment

Follow these instructions to use our hybrid meeting platform for remote public comment.

Note that public comment will be heard in the following order:

  1. Members of the public attending in-person
  2. Members of the public attending remotely

All members of the public will have the standard 2 minutes to speak.

Join remotely

  1. Click the virtual meeting link provided in the meeting agenda.
  2. To speak, click “Raise Hand” and wait for the Meeting Administrator to unmute you and notify you that it is your turn to speak.
  3. You will have 2 minutes to complete your comment. You may choose to state your name and affiliation for the record.
  4. The Meeting Administrator will notify you when your 2 minutes are up. You will be muted and moved out of the speaker queue and back to listening as an attendee.

Disability access

The hearing room is wheelchair accessible.

In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products.

Please help the City to accommodate these individuals.

Reasonable accommodation requests are available for individuals with disabilities. Materials in alternative formats, ASL interpreters, real-time captioning and other accommodations can be made available upon request.

Please make your request for alternative format or other accommodations to Emily Davis at 415-987-5959 or Emily.Davis@dcyf.org at least 48 hours notice prior to the meeting will help to ensure availability. Late requests will be honored if possible. 

Language access

Per the Language Access Ordinance (Chapter 91 of the San Francisco Administrative Code), Chinese, Spanish and or Filipino (Tagalog) interpreters will be available upon request.

Meeting Minutes may be translated, if requested, after they have been adopted by the Commission.

Assistance in additional languages may be honored whenever possible.

To request assistance with these services please contact Emily Davis at 415-987-5959 or Emily.Davis@dcyf.org at least 48 hours in advance of the meeting.

Late requests will be honored if possible.

Sunshine Ordinance

Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.

For information on your rights under the Sunshine Ordinance (Chapters 67 of the San Francisco Administrative Code) or to report a violation of the ordinance, please contact:

Sunshine Ordinance Task Force Administrator
City Hall – Room 244 1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102-4683

Office: 415-554-7724 
Fax: 415-554-7854
E-mail: SOTF@sfgov.org

Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library and on the City’s website at www.sfgov.org.

Copies of explanatory documents are available to the public online at http://www.sfbos.org/sunshine or, upon request to the Commission Secretary, at the above address or phone number.

Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code 2.100] to register and report lobbying activity.

For more information about the Lobbyist Ordinance, please contact:
San Francisco Ethics Commission
25 Van Ness Avenue, Suite 220
San Francisco, CA 94102

Phone: 415-252-3100
Fax: 415-252-3112

Ringing and use of cell phones

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at Children, Youth and Their Families' Oversight and Advisory Committee meetings.

The Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.