RESOURCE COLLECTION

Option 1: Technology Marketplace Contracts

Buy a wide range of technology goods and services through individual purchase orders issued against OCA's Technology Marketplace Contracts.

Office of Contract Administration

What is the Technology Marketplace?

The City’s Technology Marketplace originated in the 1990’s as an efficient purchasing model for the City’s technology needs. It reduces the time required to complete a transaction from several months to 1-2 weeks. Through continuous process improvements, it now consists of 50+ suppliers with whom OCA has negotiated multi-year Term Contracts for as-needed purchases of technology goods and services. To use the Technology Marketplace, departments submit a requisition in PeopleSoft for OCA review. Once approved, a purchase through the Technology Marketplace results in a purchase order issued by OCA to the Technology Marketplace reseller. The purchase order draws down on the Technology Marketplace reseller’s Term Contract with the City and is subject to its terms and conditions. Departments cannot sign any agreements, but must abide by the manufacturer’s license, use and support terms. All other matters are governed by the Term Contract between the Technology Marketplace reseller and City.

Technology Marketplace Direct Purchase Order (PO) Process Expansion: as of 7/1/25 OCA expanded the Technology Marketplace Direct PO Release process to all departments and to include services as well as commodities. This process is a streamlined procurement method that speeds up small technology purchases of $25,000 or less.  It eliminates the need for a requisition, enabling departments to initiate purchases directly through Technology Marketplace by creating a PO and contacting the OCA for approval.  Once approved, the department dispatches the PO to the supplier.  Please see the below guidance under Tech Marketplace 3.0: Direct PO Releases for more in-depth information.

Helpful guides:

Documents

Tech Marketplace 3.0 Suppliers

List of TM 3.0 Suppliers (All)

This is a complete list of all Technology Marketplace 3.0 Suppliers. This file is in Excel.

TM 3.0 Suppliers (Micro LBE Pool)

The Micro LBE Pool consists of 20 Suppliers, some of whom have multiple contracts. This document is in PDF for easy download.

TM 3.0 Suppliers (Standard Pool)

The Standard Pool consists of 54 Suppliers, some of whom are also LBEs. Please take note of the 10 Suppliers who have higher insurance requirements. This document is in PDF for easy download.

Technology Marketplace 3.0 Supplier Catalogue

Learn more about what each TM 3.0 Supplier offers and specializes in.

Supplier Forms

Technology Marketplace Quote Template (8-23-24)

Technology Marketplace suppliers must submit all bids or quotes using this template which consists of two tabs, one for Commodities and one for Professional Services. Please ensure you complete ach applicable tab correctly.

CMD Attachment 2 Form 2A and 2B
Mandatory IT NIGP Codes

All technology purchases must use one or more of these NIGP category codes.

Resources

Technology Marketplace Requisition checklists

TM3 CL-100c (Commodities)
Use the TM3 CL-100c when purchasing commodities only
TM3 CL-100s (Services)
Use the TM3 CL-100s when purchasing Professional Services only.
TM3 CL-100cs (Commodities and Services)
Use the TM3 CL-100cs when purchasing a combination of Commodities and Professional Services.
Request a "No Substitute" Waiver for Proprietary Professional Services
If a purchase involves professional services for proprietary software or hardware such that the software/hardware manufacturer is the ONLY entity who can provide those services, submit a “No Substitute” waiver request to OCA. If granted, OCA will bid the transaction out to TM 3.0 resellers as a low bid solicitation.
Guidance on Tech Marketplace 3.0 Direct PO Release Process
Learn how to use this streamlined procurement method that all departments now have access to. It eliminates the need for a requisition, allowing departments to go straight to purchase order to speed up small purchases of commodities and services for $25,000 or less.

Solicitation templates

Technology Marketplace Invitation for Bids (IFB) Template (OCA Use only)
Use this template to issue an Invitation for Bids to the City's Technology Marketplace suppliers where price and MQs are the only factors to considered.
Technology Marketplace Request for Proposal (RFP) Template
Use this template to issue a Request for Proposals to the City's Technology Marketplace suppliers where factors other than price and MQs (such as experience, quality and other attributes) are also to be considered.
Technology Marketplace Request for Information (RFI) Template
Use this document to ask all TM suppliers for information by which to build and develop your specifications and scope of work. Be sure to send it to all Technology Marketplace 3.0 suppliers in the pool you are interested in choosing from.

Solicitation attachments (use only when applicable)

Price Proposal Template
This template is optional. City departments may use this document to create a Price Proposal Template for Proposers to complete and submit with their Proposal. This ensures all Price Proposals are submitted in a uniform manner. This form is optional and does not replace the mandatory Technology Marketplace Quote Form (Attachment 3).
Business Associate Agreement - Standalone or through a Reseller
The HIPAA Privacy Rule requires all Covered Entities to have a signed Business Associate Agreement (BAA) with any Business Associate (BA) they hire that may come in contact with PHI. This BAA template can be used as a stand alone agreement with an entity who has access to City PHI, such as a SaaS manufacturer.
Sample Bid Sheet Template
Sample bid sheet template for departments to use and submit to OCA when purchases include more than seven-line items or involve a multi-year purchase paid through change orders at each anniversary date.
Vendor Attestation of WCAG Compliance
This attestation form is required for any purchase that the department has determined is a public-facing technology. In such case, this attestation is incorporated into the Technology Marketplace IFB/RFP template as Attachment 5. For detailed information on Web Content Accessibility Guidelines (WCAG) 2.1 Level AA Requirements and Applicability, visit OCA’s dedicated WCAG Requirements & Applicability webpage (link at the bottom of this page).
WCAG Information Factsheet
This factsheet is required for any purchase that the department has determined is a public-facing technology and considered “Core.” In such case, the factsheet is incorporated into the Technology Marketplace IFB/RFP template as Attachment 6. For detailed information on Web Content Accessibility Guidelines (WCAG) 2.1 Level AA Requirements and Applicability, visit OCA’s dedicated WCAG Requirements & Applicability webpage (link at the bottom of this page).

Ensuring your technology is compatible with City systems and policies

DT Cyber risk assessment (CRA) and CIO review requirements and applicability
Find out when you need DT cyber risk review or CIO review for your purchase and how to get it.
Technology Marketplace 3.0 Term Sheets
Purchase Orders issues against a Technology Marketplace contract are subject to the terms of the contract against which the PO is issued, as well as any applicable term sheet based on what type of technology is being purchased.
COIT 19B surveillance technology requirements and applicability
Find out about the review process for surveillance technology and how to get approval.
Web Content Accessibility Guidelines (WCAG) 2.1 Level AA Requirements and Applicability
Find out if WCAG applies to your purchase, and if so, what will be needed to fulfill the requirements.