RESOURCE COLLECTION
Supplier compliance forms and requirements
Find forms and requirements that suppliers may need to complete as part of the bidding or contracting processes with the City.
Office of Contract AdministrationResources
General business
Register your business
All suppliers must either register their business or file a "Not Doing Business in San Francisco" declaration.
Submit insurance forms
Applies when the solicitation requires the successful bidder to provide proof of insurance.
Comply with the First Source Hiring Program
Learn about program requirements and how to hire talent for an entry-level job opening.
Labor
Comply with the Minimum Compensation Ordinance (MCO)
Applies when you have $25,000 in cumulative annual business with the City and more than 5 employees.
Comply with the Health Care Accountability Ordinance (HCAO)
Applies when you have $25,000 in cumulative annual business ($50K for nonprofits) and more than 20 employees.
Comply with the Sweatfree Contracting Ordinance
If your contract involves apparel, submit a supply chain diagram to show you are not using sweatshop labor.
Ethics
False claims
Imposes liability if a vendor files a false claim for payment or approval of payment against the City.
Guaranteed maximum costs
Notifies vendors that the City's obligation shall not exceed the amount of the contract.
Limitations on contributions
Prohibits vendors from making campaign contributions to a City official who has authority over the contract.
MacBride Principles
The City encourages vendors to abide by the MacBride Principles, which relate to Northern Ireland.
Prohibition on political activity with City funds
City funds may not be used to influence a political campaign for a candidate or ballot measure.
Protection of private information
Restricts the City and vendors or subcontractors from releasing private information.
Public access to meetings and records
Vendors must provide access to specified records.
Slavery era disclosure
Requires vendors to investigate their company history.
Sunshine Ordinance
Defines which records are public records that must be disclosed upon request.
Environment and conservation
Resource conservation
Vendors must make efforts to conserve resources.
Food service waste reduction
Restricts the types of food containers and utensils a vendor may use.
Preservative-treated wood containing arsenic
Restricts the purchase of wood.
Tropical hardwood and virgin redwood ban
Restricts purchases of hardwoods and redwood.
Gas-powered landscaping equipment ban