What is the Technology Marketplace?
The City’s Technology Marketplace originated in the 1990’s as an efficient purchasing model for the City’s technology needs. It reduces the time required to complete a transaction from several months to 1-2 weeks. Through continuous process improvements, it now consists of 50+ suppliers with whom OCA has negotiated multi-year Term Contracts for as-needed purchases of technology goods and services. To use the Technology Marketplace, departments submit a requisition in PeopleSoft for OCA review. Once approved, a purchase through the Technology Marketplace results in a purchase order issued by OCA to the Technology Marketplace reseller. The purchase order draws down on the Technology Marketplace reseller’s Term Contract with the City and is subject to its terms and conditions. Departments cannot sign any agreements, but must abide by the manufacturer’s license, use and support terms. All other matters are governed by the Term Contract between the Technology Marketplace reseller and City.
- How to Make Purchases through the City’s Technology Marketplace
- Learn how to create a Technology Marketplace sourcing event in PeopleSoft
- Step-by-step instructions on how to create a Technology Marketplace sourcing event in PeopleSoft
- Technology Marketplace 3.0 Training (videos):
Public Facing Documents
This is a complete list of all Technology Marketplace 3.0 Suppliers. This file is in excel.
The Standard Pool consists of 54 Suppliers, some of whom are also LBEs. Please take note of the 10 Suppliers who have higher insurance requirements. This document is in PDF for easy download.
The Micro LBE Pool consists of 20 Suppliers, some of whom have multiple contracts. This document is in PDF for easy download.
All technology purchases must use one or more of these NIGP category codes.
Technology Marketplace suppliers must submit all bids or quotes using this template which consists of two tabs, one for Commodities and one for Professional Services. Please ensure you complete ach applicable tab correctly.
Must be completed by the TM 3.0 Supplier for all transactions with professional services that exceed $200K
Technology Marketplace Requisition checklists
Use the TM3 CL-100s when purchasing a combination of Commodities and Professional Services.
Use the TM3 CL-100cs when purchasing a combination of Commodities and Professional Services.
If a purchase involves professional services for proprietary software or hardware such that the software/hardware manufacturer is the ONLY entity who can provide those services, submit a “No Substitute” waiver request to OCA. If granted, OCA will bid the transaction out to TM 3.0 resellers as a low bid solicitation.
Use this template to issue an Invitation for Bids to the City's Technology Marketplace suppliers where price and MQs are the only factors to considered.
Use this template to issue a Request for Proposals to the City's Technology Marketplace suppliers where factors other than price and MQs (such as experience, quality and other attributes) are also to be considered.
Use this document to ask all TM suppliers for information by which to build and develop your specifications and scope of work. Be sure to send it to all Technology Marketplace 3.0 suppliers in the pool you are interested in choosing from.
Solicitation attachments (use only when applicable)
This tempalte is optional. City departments may use this document to create a Price Proposal Template for Proposers to complete and submit with their Proposal. This ensures all Price Proposals are submitted in a uniform manner. This form is optional and does not replace the mandatory Technology Marketplace Quote Form (Attachment 3).
The HIPAA Privacy Rule requires all Covered Entities to have a signed Business Associate Agreement (BAA) with any Business Associate (BA) they hire that may come in contact with PHI. This BAA template can be used as a stand alone agreement with an entity who has access to City PHI, such as a SaaS manufacturer.
Solicitation administration documents
All City staff participating in a solicitation must complete and save this form to file.
Use this template when making changes to a solicitation issued through the Technology Marketplace or to answer questions raised during the solicitation process.
Ensuring your technology is compatible with City systems and policies
Find out when you need DT cyber risk review or CIO review for your purchase and how to get it.
Find out about the review process for surveillance technology and how to get approval.