Make event announcements accessible

Learn how to create accessible notices for your event and the accessibility information to include in them.

Make all of your online and printed announcements accessible

Make all of your online and printed announcements accessible 

  • State that all materials (including, but not limited to, advertisements, invitations, and brochures) are available in alternative formats upon request.  Include contact information and instructions on how to request this.  

  • Meet color contrast guidelines, with a contrast ratio of at least 4.5:1 between text and backgrounds behind text.    

  • Use a sans serif font (such as Arial, Calibri, Tahoma) that is no smaller than size 14pt.  

  • Provide alternative text/descriptive text for images and closed captioning for videos.  

  • Any moving information that (1) starts automatically, (2) lasts more than five seconds, and (3) is presented in parallel with other content, must have a way for the user to pause, stop, or hide it.   

Check your contrast here.  

Learn how to create accessible notices here.  

See section 508 guidance for accessible posts 

A quick guide to creating accessible content  

Learn how to make social media content accessible 

Information on social media accessibility 

A guide to basic accessibility on social media  

What you need to include in your announcements

All notices and announcements for the meeting, event, or presentation must include your contact information to request disability accommodations such as ASL interpreters, Real-Time captioning, materials in alternate formats such as Braille. Notices should include a description of the accessible physical features and other programmatic accommodations provided on site. It is also okay to provide a link from social media or email announcements to detailed accessibility information on your website. 

View information on requesting ASL interpreters in San Francisco here 

View information on requesting Real Time Captioning in San Francisco here 

View information on requesting alternate formats such as Braille in San Francisco here 

Last updated May 15, 2023