Elections Commission Regular Meeting (Rescheduled)

Tuesday, September 24, 2024

In this page:

    Overview

    Meeting link and transcript below

    The September SFEC regular meeting is now scheduled for TUESDAY, September 24, Room 416, starting at 5:30 PM

    San Francisco Elections Commission regular September meeting; as the meeting agenda and meetings materials become available, this meeting notice will be updated

    Agenda

    1. September 24, 2024

      Call to Order & Roll Call

      The San Francisco Elections Commission acknowledges that we are on the unceded ancestral homeland of the Ramaytush Ohlone, who are the original inhabitants of the San Francisco Peninsula. As the indigenous stewards of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as caretakers of this place, as well as for all peoples who reside in their traditional territory. As guests, we recognize that we benefit from living and working on their traditional homeland.  We wish to pay our respects by acknowledging the ancestors and relatives of the Ramaytush Community and affirming their sovereign rights as First Peoples.

       

    2. General Public Comment

      Public comment on any issue within the Elections Commission’s general jurisdiction that is not covered by another item on this agenda.

    3. Approval of Previous Meeting Minutes

      Discussion and possible action on previous Elections Commission meeting minutes.  

    4. Director's Report

      Discussion and possible action regarding the September 2024 Director’s Report.

    5. Commissioners' Reports

      Discussion and possible action on Commissioners’ reports for topics not covered by another item on this agenda: Meetings with public officials; oversight and observation activities; long-range planning for Commission activities and areas of study; proposed legislation which affects elections; others.

    6. November 2024 Consolidated General Election Plan

      Discussion and possible action regarding the proposed election plan for the November 5, 2024, Consolidated General Election.

    7. Alternative Security Plan

      Discussion and possible action regarding the proposed alternative transportation and security plan as required by San Francisco Charter Section 13.104.5 for the November 5, 2024 Consolidated General Election.

       

    8. Employee Waiver Approval

      Discussion and possible action regarding the waiver for city employees to assist the Department of Elections with the November 5, 2024 Consolidated General Election.

    9. Agenda Items for Future Meetings

      Discussion and possible action regarding items for future agendas.

    10. Adjournment

      There will be an opportunity for public comment on each agenda item.

    Date & Time

    Tuesday, September 24, 2024
    5:30 pm to 7:45 pm

    Elections Commission

    Room 416
    1 Dr. Carlton B. Goodlett Place
    San Francisco, CA 94102
    View location on google maps

    Online

    Webinar number:
    2663 772 3625
    Webinar password:
    pbWbbeEq895 (72922337 when dialing from a video system)

    Join the meeting

    Phone

    Elections Commission September 24 Regular Meeting

    https://www.youtube.com/watch?v=dfx7dK30bcw

    September SFEC regular meeting 20240925

    oh
    all right now it is on welcome everyone to the September 2024 regular

    meeting of the San Francisco elections commission I'm the president Robin Stone The Time Is Now 5:33 p.m. and I call

    them meeting to order before we proceed further I would like to ask commission secretary Marica Davis to briefly

    explain some procedures for participating in today's meeting thank you president Stone the

    meetings uh uh the minutes of this meeting will reflect that this meeting is being held in person at City Hall

    Room 416 one Carlton B goodlet place in San Francisco and remotely via WebEx as

    authorized by the elections commission February 15 20 23 vote members of the

    public May attend the meeting to observe and provide public comment either at the physical meeting location or remotely

    details and instructions for participating remotely are listed on the commission's website and on today's

    meeting agenda public comment will be available on each item on this agenda

    each member of the public will be allowed three minutes to speak six minutes if you are on the line with an

    interpreter when providing public comment you are encouraged to state your name clearly once your three minutes

    have expired staff will thank you and you will be muted please direct your comments to the entire commission and

    not a specific commissioner when joining by phone you will hear a beep when you are connected to the meeting you will be

    automatically muted in the listening mode only to make a comment dial Star

    three to raise your hand when your item of Interest comes up you will be added to the public comment line you will hear

    you have raised your hand to ask a question please wait until the host calls on you the line will be silent as

    you wait your turn to speak if at any time you change your mind and wish to withdraw yourself from the public

    comment line press star three again you will hear the system say you have lowered your hand when joining by WebEx

    or a web browser make sure the participant's side panel is showing at the bottom of the list of attendees is a

    small button or icon that looks like a hand press the icon hand icon to raise

    your hand you will be unmuted when you it is time for you to comment when you are done with your comment click the

    hand icon again to lower your hand in addition to participating in real time

    interested persons are encouraged to participate in this meeting by submitting comment in writing by 12: pm

    on the day of the meeting to elections. commmission sfgov.org it will be shared with the

    commission after this meeting has concluded and will be included as part of of the official meeting file thank

    you president Stone thank you secretary Davis will you please proceed with item one commission roll call President Stone

    present vice president Parker she will be here in a few moments commissioner

    burnol here commissioner Dy here commissioner

    loli here commissioner Wong present president Stone with six members present

    in accounted for you have a quorum great the San Francisco elections commission

    acknowledges that we are on the unseated ancestral homeland of the ramitos alone who are the original inhabitants of the

    San Francisco Peninsula as the indigenous stewards of this land in accordance with our tradition their

    Traditions the Rait to Shalon I have never seated lost nor forgotten their responsibilities as caretakers of this

    place as well as for all people who reside in their traditional territory as guests we recognize that we benefit from

    living and working on their traditional Homeland we wish to pay our respects by acknowledging the ancestors and relatives of the ritish community and

    affirming their seven rights as First Peoples closes agenda item one we'll move now to agenda item number two

    general public comment public comment on any issue within the elections commission's General jurisdiction that

    is not covered by another item on this agenda there are no people uh

    participating via WebEx with their hand raised great

    Miss buts hello are you

    there hello are you there

    Miss

    Butters okay we did have one participant uh on WebEx with hand raised but they're not answering um if that person would

    like to make a comment please let us know with your hand rais on the system

    thank you thank you hear me oh yes now we can

    hear you okay thank you hold on just a second I'm going to start your timer here

    okay you're ready to go thank you my name is Karen butter and I'm a member of

    the Alama County election commission that was formed in 2023 um and one of our first projects

    was a recommendation to our Board of Supervisors to implement cast vote records throughout the vote canvas

    process instead of after the election is certified as the ROV has done in the

    past in Alama County this was especially important due to the miscount in the

    2022 election where the results were incorrect in three races in one the

    wrong winner was declared requiring a judge to reopen the election to report

    the winning candidate we have a recommendation this coming Tuesday to

    the Alam County Board of Supervisors to ask the board to re to direct the ROV to

    release the CVS throughout the vote counting process we've been monitoring

    SB 1328 which are ROV declared would make it a felony to re release the CVS

    the bill was amended without the confusing language and we have a statement from Senator Bradford's

    legislative director that states there is nothing in the bill to prevent the release the bill is now on the

    governor's desk however we do expect challenges in the next legislative

    session we have looked to San Francisco for their leadership with cbrs and hope to

    partner on ongoing challenges to the CVR process we think this is an especially

    important process in election integrity and the accuracy in vote counting thank

    you thank you thank you

    is she muted

    now she's still on you can mute on the on the not on the computer

    are there any other public

    commenters there are no other public commenters okay great we will um close agenda item

    number two and move to agenda item number three approval of previous meeting minutes discussion and possible

    action on previous Election Commission meeting minutes and we welcome vice president Parker to the

    meeting yes commissioner D sorry thank you president Stone um I caught a couple

    of um errors in the minutes uh one was uh SB

    1328 was incorrectly stated as 1348 in multiple

    places and um I thought it was a little

    misleading uh for former commissioner jonic I just wanted to clarify that he

    had not sent us a report he had um sent us an email regarding his updated rank

    Choice voting results reporter software um so just to clarify

    that and then finally this might be

    um I just wanted to clarify that uh under commissioner's

    report um that uh that I had brought up uh the

    information about SB 1328 to express the commission's concerns on this matter um

    I wouldn't say stance is correct since we weren't sure what the shape of the

    amendment was actually in at the time so was to raise concerns and kind of uh um

    educate about about our past practices and I'm happy to provide all of these um

    edits directly to uh secretary Davis um one other thing and maybe um vice

    president um uh Parker could clarify it wasn't

    consistent with my notes um she had also found an error with the previous minutes and it said here that

    uh something about that the review needs to be on the next regular meeting agenda and I don't think that's

    correct vice president Parker uh thank you I wanted to offer

    that correction as well um commissioner D um and it was and my recommendation is

    just to strike the final clause in that uh part of the minute um we didn't suggest that it should be on the

    September agenda it was just that we had already had the Clos session in July so it wasn't going to be scheduled for

    August

    yes was that it commissioner D thank you and thank you for the catch on the um

    legislation as well with

    those with those edits do we have General consensus to approve the minutes with commissioner Dy and vice president

    Parker okay great let's move to public comment

    there are no public commenters great that closes agenda item

    number three let's move to agenda item number four the director's report discussion and possible action regarding

    the September 2024 director's

    report thank you president Stone uh just to give some updates in addition to the

    report so the English and uh Chinese VOE information pamphlets the PDFs are

    already online they've been online since last week actually and then the overseas

    and Military ballots were uh mailed last Friday and then the uh the English VIP

    the paper the hard copy versions will be in the starting to drop in the United States Postal Service starting third

    this Thursday and then the vote by mail ballots U 500,000 or so will be dropping

    uh PS next Thursday October 3rd uh so and we've already got 100 or more than

    100 ballots back so far from overseas voters so the election is fully in swing

    um and really from there I can take any questions on the uh on the director's report

    so thank you director ARS open it up to commissioners

    vice president Parker thank you I I feel like I'm always the person raising my hand

    thinking somebody else will want to go first um let's see um I feel like

    there's so much that I could say thank you for the report um I am impressed we

    have four cards and not more than that this time um I was also really happy to

    to read about the inclusion of why an accurate and complete vote count takes time and of course the RCV stuff in the

    the voter information pack pamphlet and I um was wondering how you plan to ensure that

    people will pay attention to that in the VIP I'm wondering if um instead of just flipping to whatever they're searching

    for is that going to be like in the the press release or anything when that goes out or I don't know just wondering if

    there's any way to draw attention to that uh well we had not planned on

    issuing a press release specific on that page in the v vation pamphlet uh we can

    we will be providing information and we can reference that page uh certainly

    about the result reporting as we go through the cycle yeah if there's any um you know I

    see later in the report that you talked about um drawing attention for the media

    um and things like that to this uh why it will take time to process all of this

    and and have an accurate count um so if there are any any public Communications

    to go out about it I would encourage you to include like take note this is in the voter information pamphlet because a lot

    of Voters may be wondering um I also really appreciated the new web page with

    all of that information and I I don't know if it was in response to the conversation we had here you all were probably already thinking about on your

    own but I think it's a really proactive and important move um and it shows just a lot of great alignment between what

    the commission is interested and what the department is doing doing and prioritizing um and again as I was just

    saying I'm glad to see that will be also shared with the media um also relating back to a conversation we had after the

    primary about um us caring a lot about the media's role and helping the public

    understand the process and the timeline for certifying the election so um so that's great was happy to see those

    things um and the the folks who have signed up to view the voter information

    pamplet online so in my calculations that looked like about 10% of the voters of registered voters receiving that so I

    was um excited to see I think we're making progress there and had a question related so once they sign up to receive

    it um and not a paper version are they signed up for all future elections that way as well they don't have to opt in

    each time correct okay great um let's see what else I have in my notes um

    congrats on finalizing all the polling places and recruiting enough poll workers um and all that success that you

    have the job fair that's um all great news um let's

    see um uh I also and I know we'll talk about

    this a little later in the agenda but because it's here in your report I just wanted to mention I I really appreciate the background on why we have an

    alternative security plan um I think that's really important for the public to understand um so that the trust in

    our elections is prioritized so that all the potential conflicts of interest are voided um so I appreciated that

    information and hope the public pays attention to that as well I'm wondering what is the timing for when it goes from

    the commission to the Board of Supervisors for approval so the commission approves and

    then forwards it to the board there's no need for the board to take action oh they don't have to do an approval L okay

    just goes to them for review a notification okay great um it'll go under their petitions and Communications

    okay great um um oh sorry point of clarification we can also talk about

    that process on that agenda item as well um if folks want to talk through like the whole process of that it's just a

    point of clarification great thank you um I was also excited about the enhanced results reporting um it's really

    comprehens comprehensive and also very much in line with the conversations we had after the primaries so happy to see

    that was of course thrilled to see the record number of high school ambassadors you have and the mentorship program with

    staff um for this election and after the election is over I would personally love

    to hear any anecdotes about the students experience or the impact that that program is having on them and their

    peers as they're engaged in that program um and wondered also the celebration

    that you mentioned that would be had with the students um would that be open to members of the commission to attend sure

    um i' I'd be interested um if I can get information about that later um and then

    the last comment I had um just lots of lots of happy praise here in in my thoughts um the I love that the voting

    Outreach campaign includes the street sheet in addition to sort of more traditional standard media Outlets so I

    was glad to see that that's it thank you vice president Parker

    commissioner

    Wong thank you president Stone um thank you as always for the detailed um uh

    report and I have a lot more questions and comments for the later sections on the elections plan but there's one thing

    I do want to ask because it's more relevant to the director's report I'm really excited to see the thoughtful

    planning and Outreach for noncitizen votings uh as I'm aware you know uh the

    non-citizen voting collaborative is already you know ready for um enhance Outreach so I'm really excited for that

    uh it would be helpful to have the new registration data for for non-citizen perhaps kind of broken you know maybe by

    month so we can track kind of the effectiveness of the Outreach adits and kind of which area we should be focusing

    on too just a thought so if there's a data available it would be great to share that's it from my end

    yeah thanks commissioner burn hols thanks president Stone hi director

    ARS um building on uh what others have said I want to just um uh clarify for

    myself that item 2B the improved reporting um process is actually the

    open- source tool built by former commissioner jonic and I want to note that because of uh annual performance

    reviews um so that is what we're talking about here correct it's part of it correct yeah there's and also um Kudos

    on the other pieces of it it looks like um you've been making quite a few

    changes um other question my usual question at this point especially given

    um the Secretary of State's office and other places around the country have there been any security incidents that

    required any form of response not in San Francisco okay is

    there can is there any um formal reporting structure from the local

    election offices up to the Secretary of State's office for security

    threats it depends on the the incident

    if it if it was cyber security we we'd bring the state in uh if it was a let's say like a isolated incident for a

    physical security threat potentially not yeah so the Secretary of State's office

    in California is not or there is no centralized repository of tracking

    threats to election departments over time not all threats no the cyber

    security cyber security right U most of the the physical Securities is Tes is

    taken care of locally so we have a lot of meetings and interactions with the local agencies but uh regarding physical

    security potential issues okay thank you uh and thanks for a report and all your

    work thank you sorry I was off thinking about that

    um commissioner D thank you president Stone um uh director ARS I I of course

    I'm really excited to see the enhancements for the results reporting

    um can we get a sneak peek of that is that going to be uh uh I think October 7th is when we'll

    post to zero reports around then so right um wonderful um and also um glad

    to see the progress on the Go Green campaign I think 10% is great um

    so I think it would be good to have a goal and I was looking at at a note it

    says that we have over 300,000 households so ideally we would get from

    the 500,000 down to the 300,000 so maybe there there could be some kind of

    tracking against how we how we get to 300,000 because I think um that would be

    a good goal right so then one per household as opposed to all the roommates

    Etc um and I have um many more comments

    for the election plan and I will wait till we get to that item thanks commissioner d

    I had just a couple of uh follow-up questions well just one

    question one comment and then one point of clarification um I do believe as it

    pertains to threats to elections offices at the local level unless they're not getting reported to local law

    enforcement I do think that DHS is tracking that um if if as like a on a

    national scale so tracking what's happening in local offices um through the local goal um uh

    through the law enforcement entities up into the federal level I believe I looked that up at one point um so not

    necessarily through the state or through the Secretary of State but through other um federal agencies um one question I

    had about the overseas voters so you said you've already received 100 ballots

    back can you remind me what date you sent those you sent them to the overseas

    voters that's Friday and you already have a 100 back that's incredible um thank thanks for

    clarifying that um wow that's great um and then I have a

    ton of stuff on the election plan that because obviously there's a fair amount of overlap but then one thing I wanted to mention about go green which isn't

    relevant to this year's this election but maybe in the future to increase um

    folks's willingness to switch to dig is someone had I was talking to someone

    about how long our uh vo information pamphlets are and they suggested uh or

    they'd heard of another jurisdiction that does QR codes on different things so you could either use a q code on

    advertisements um or in other places to sign up to have it you know fully to not

    have one sent to you and also to just use it um to re review the actual voter

    information pamphlet so food for thought for a future idea um and like I said the rest of my comments are uh in as it

    pertains to the election plan I'll open it up to any other commissioner who has a question or for yeah commissioner well

    do commissioner ly did you have anything you want to add before I switch okay commissioner D thank you yeah no I was

    just thinking on the QR code um it might be a way to to shorten the voter information

    guide as well for certain sections that you could just have a big QR code for more details so that you could have kind

    of a summary so that might be a way to to reduce the

    bul thank you commissioner D if there are no other comments Let's uh move to public

    comment no other comments great that closes agenda item number

    four let's move to agenda item number five commissioner's reports discussion

    and possible action on commissioner reports for topics not covered by another item on this agenda meetings

    with public officials oversight and observation activities long range planning for commission activities in

    areas of study proposed legislation which affect elections and others

    yes commissioner D thank you president Stone I just wanted to make a brief comment um uh

    considering the public comment we had from Miss butter of the Alita Election

    Commission uh just a quick update on SB 1328 which as predicted did pass and um

    is in the process of of being implemented as um uh as noted by Mr Hill

    last time it did not include uh any kind of felony or ban on um

    publishing the cast uh vote record for now um and I understand we're going to

    have this as agenda item to have a more thorough discussion at the next meeting um but uh just so the public knows I did

    share uh put together the information that I promised at the last meeting and shared it with the rest of the

    commission um including some of the communications with the um Senator

    Bradford's legislative director ctor and some of the background on the situation in Alam which we will post for the next

    meeting uh I did want to point out for Miss butter uh I recommend that she take

    a look at um our extremely thorough and complete election plan that we always

    get from director arnst and if you look on page 60 uh it has information on vote

    transparency and indicates how we share the cast vote record and in fact valid

    images um uh quite uh quickly uh in order that the members of the public can

    can do their own tabulations to to check our machines and um unexpected

    results thank you commissioner D we'll I'll be sure to look at all the materials and we can decide what makes

    sense as a packet item any other commissioners

    okay let's move to public

    comment okay that closes agenda item number five let's move to agenda item

    number six November 2024 Consolidated general election plan discussion and possible action regarding the proposed

    election plan for the no November 5th 2024 Consolidated general election hand it to director arson do

    you have any comments before we dive in I think the plan is a good overview and

    provides a lot of detail uh regarding the upcoming election I'll be glad to take any questions I no detail at all

    was put into this election plan thank you director ARS take

    Commissioners comments and questions

    is

    Lucy I'm happy to start if everyone's a little shy sure

    um I was joking about the details obviously um I just want to start by

    saying what an exceptional election plan I mean incredibly comprehensive I think

    gold just like the gold standard um reading through this it's just

    remarkable and I I think it's important that we take a second to recognize that

    there are the vast majority of Elections departments can are not putting things

    this anything like this out so a huge huge just thank you um for the public

    for just demonstrating The Depths to what the department does to make sure it's a fair

    functional process with trust and integrity so I just I just want to say thank you um for

    such an exceptional uh plan um first and foremost I had a couple of just

    follow-up comments and and questions uh for you and also additional more

    specific praise um the RCV training or

    like I wouldn't what would we call it curriculum like that you're offering the public of that's better thank you the

    educator over here um working in education uh spoke much better than I

    did on that uh but did you develop that yourself did the department develop it

    develop that is that a resource that you used from um from a nonprofit organization can you just share a little

    bit I mean I don't I apologize if I missed it in previous election um plans

    but it was the first i' had seen it I did not develop it uh myself we uh folks

    in the department developed it and our it group uh put put it together and we've had it uh for several years we uh

    went added again prior to the selection so it's an updated version wow um that's

    great awesome very cool um I also wanted to Echo I think it was commissioner D

    maybe it was vice president Parker the part about RCV information going in the

    bo information pamphlet I think that's great uh I I feel that when I talk to

    voters in San Francisco people still do really love the paper voter information pamphlet and

    it is much more trusted than some of the political material that they receive and

    so the fact that they are using these pamphlets the pamphlet and are have this

    resource available to them I I just think it's a great idea so um I think

    it's excellent um I wanted to ask a question about

    something pertaining to ballot curing um which just seemed like a another level

    of service that I was very surprised to read on page 22 and it you don't have to

    go in it's just you had said there was one line in there that basically said

    that if you couldn't reach a member of the like a voter to cure their ballot

    you would also hand deliver them can you speak to that I mean

    that that is that something that you've offered in the past is that because of new legislation can you just speak to

    that briefly it's similar to the ballot delivery that we've been doing for many years so if if someone really just can't

    uh receive information or get it back to us then we will you know make the trip and pick it up or deliver it wow thank

    you um one oh I also was glad to see as it

    pertains to commissioner bernh holz's comments about threats I it was great to see the Emer emergency response plan in

    here as well um of many different scenarios so I think that's also very

    helpful and also very great very good from a transparency perspective so you

    know if measures have to be taken how the department is planning to respond to those things I think that's great um so

    thank you for including that um I had a question about the number of ballot

    types um 38 seems pretty substantial can you just speak to well I guess it's

    technically 39 right it's 38 plus the non-citizen ballot um is that correct or

    well it's actually less because we have three ballot types that are empty because of the the voters on the islands

    okay um but uh it's it's about the normal number of valot types we have is

    there yeah it's just not it's it's not unsurprising is what we would expect about that range okay great thank you um

    and then in the public awareness in the results reporting public awareness

    campaign I wanted to ask about um how much you plan to incorporate and

    apologies I you may have this on the website I think that website is great by the way I'm really excited that that was

    um newly developed and provided to the media um I had a I was able to glance at just very briefly but I wanted to ask if

    the in the public awareness campaign that you or public education no

    awareness um campaign that you're hoping to do with the uh results reporting are

    you I don't know that I had seen this as one of the like key objectives are you planning to talk about the how about the

    role of vote by mail ballots and when they are counted when they're received at on or

    after election day because that is often what takes the longest um can you just speak to that

    briefly yeah so that's that's one of the main messages to get across is that we get the volume of ballots that we

    receive on Election Day and also after election day now just require X review

    and and also we stop processing on Election Day and so that's one really

    one of the most important messages for us to get out isn't the length of time to process the ballots it's the fact

    that there will be no results report on Wednesday following election day um so we have to start the process back up

    again but yeah we we'll provide that and I'll be speaking a lot to the media

    about it it's it'll be a consistent message as we go through the cycle thank you for doing that I think

    that's going to set I mean we can't predict how the city and the media will

    react but I think just doing our best to put put put some messaging and education

    behind it um is just great and the fact that this website exists is just another

    another tool so um thank you and then as it pertains to um non-citizen voting I

    appreciate you putting this level of detail for public transparency purposes

    um there is obviously a lot of debate about this issue on a national level at

    present um and particularly as it pertains to local elections offices namely Arizona comes to mind um I i'

    would love for you to just if you could just talk very briefly for the kind of the record here

    you obviously put it into the election plan but if you could just talk briefly walking through the overview of how the

    voter roles are managed separately from the uh the rest of the citizen voter

    role well you said it essentially uh so

    there's the all counties are are connected to Secretary of State's Statewide registration database and the

    the Statewide registration database is the the information of record and so to

    to have a valid registration in California one uh must be a citizen and so there's no record that goes to the

    Statewide registration database that the Secretary of State's office maintains would ever be a valid record so we've

    had to to replicate that database process within the office it's not a matter of just

    having the name uh on in a table we because all the elections functions all the history the

    issuing of ballots uh assignment of polling places the printing of names and rosters it all comes from that database

    uh so we've had to replicate that database and administer a separate database in our office uh that uh can do

    all the same processes that the Statewide connection does for regular voters and then when we count the

    ballots though we don't separate the ballots the the votes are uh included in

    the aggregate total of votes for the Board of Education contest and how do Folks at the through

    the system that's managed at the state prove that they are registered

    citizens well it's all penalty of perjury uh in California and it's all cross ref and the information that is

    submitted to the Secretary of State's office or local offices as cross reference with DMV information also with

    Social Security information uh dph to a certain degree and also with the State Department of Corrections uh but in

    California there's it's all registration information is submitted under the

    penalty of perjury and signed by the by the voter thank you and so would you say that the separation of voter roles is

    what part is what ensures that a non-citizen would not receive a ballot

    that is not specifically intended for a non-citizen voter oh yeah I'm sorry didn't catch that

    yeah so it's it's it's a separate issuing it's it's a it's actually a separate election that we're conducting

    so it's a so it's a separate database so it's actually a separate election we actually Consolidated the non-citizen

    election for Board of Education into the M the municipal election in San

    Francisco um and and so but we also consolidate the Statewide offices the

    federal Offices so we're not we're not consolidating just because of the noncitizen voting but it's it's part of

    the Consolidated elections that that are occurring in November thank you I just think it's

    important to for transparency to explain the E safeguards that the department offers to ensure that uh the voter rules

    are kep separately and there aren't any errors there are safeguards in place

    to prevent a um in inaccurate ballot being sent to an inac a nonen voter um

    so thank you for providing that transparency and both the election plan and out loud um I think that was

    it yes that's it for me I think thank you director

    ARS commissioner Juan thank you president Stone director

    ANS the elections plan is really comprehensive and informative I'm really excited about introduction of new uh

    ballage ker 2 for this election the online portal that people can sign on and correct um and cure the ballot I

    think it could streamline the ballot processing and Counting process um and

    you know echoing what president stone shared I think the launch of Outreach materials particularly the YouTube

    presentation on uh rank Choice voting and the interactive TW is really impress

    impressive and highly educational and um as I mentioned a review the Chinese

    version is really clear and easily understandable so really really happy to

    see all of that and thank you for all your hard work and your the department staff as well I do have like a few

    questions some of it's just clarifying questions and comments um the first one is for the

    Miss and dismil information MDM EV evaluation response plan it's really

    hard to like say the whole thing it's really hard so basically it is like um the plan to you know uh tackle

    misinformation I'm glad to see that department has developed a solid strategy to Monitor and respond to

    various levels of MDM incidents and I kind of want to provide one nuances that

    misinformation is equally if not more prevalent in non-english uh spaces um especially

    targeting immigrants voters or people who don't read English and I actually

    has a recent nonprofit report that examining Chinese language disinformation they found that similar

    to English disinformation a major narrative involves casting doubts on the Integrity of um elections and

    interestingly X or formerly known as Twitter is the leading platform for

    spreading Chinese um language disinformation actually far surpassing WeChat which was the main platform like

    one to two years ago so I I find it really interesting to see that um but still we CH and telegram remain popular

    channels for circulating elections disinformation so I just want to like share that information with the

    department and with the public um I understand that it is not feasible to check all this information circulating

    online but I wanted to highlight the context of Chinese language dis disinformation and perhaps we can resort

    to our nonprofit partners that have more diverse language capacity and research

    so we can come look into the matters if it's R for this elections and I'm also happy to share the report with the rest

    of the commission uh with the public and the department um so this is just like a

    context um and I do have a questions about s housing uh situation and I know

    that the department will provide a number of s facility operator with a list of reminders of how they should

    receive and handle elections mails um because there has been some issues

    before with that um I was just wondering how many as operators has the Departments contacted so far do you have

    a number so far no there's over 50 over 50

    yeah I don't know the number that we've contacted so far if we've sure we we've already sent information to all of them

    at this point but I don't have the the final total I have to get back to on that yeah no worries um just another

    context uh um I actually spoke to some s voters recently um and and basically

    kind of the common concern for S folders is that actually a lot of well-managed

    SOS for example those run by Chinatown Community Development Center doesn't usually face significant issues with um

    M surfaces they usually have a property management um and they know how to handle males especially elections males

    but then less manage s still face challenges sometimes because um it's

    really up to the property management to decide how to handle those males so um

    some people receive it some don't um and so that's why I'm interested to see the

    list of s operators um or private landlords because you know I would love

    to just like keep track of that and see if you know we can help we collaborating

    with out of nonprofits um you know for Asos that operated by CCD the chinat

    town Community Development Center usually you know they don't handle other

    SOS in Chinatown for example so it's up to individual landlords um or operators

    to do their job I know you know this is not completely on the department but I would love to facilitate those

    compensation and possible um and I also received some observation that some

    people don't receive ballots um especially um Asian Elders living in

    SOS but then it's individual issues so so if that is anything I will share with

    the Department here to assist individuals um so that's it for the SL

    housing um the last questions it's just a clarifying question is B adjudication

    and remake I find it really fascinating to like just look at the the procedure and how to like actually do that um I

    I'm aware that two people will be handling the bage adjudication and remix I just have a cing questions in the

    event of differing opinion um for example one person think that you know one one thing another thinks the

    other thing who will be um who has the authority to make the final decision

    there's a supervisor also involved so if there's if there needs to be a third opinion that would be the supervisor the

    the supervisor so it will be the one of the two persons or the third person the third person okay gotcha I think that

    just really you know informational to know like who's going to make that decision okay cool I think that's it

    from my thank you thank you commissioner

    Wong commissioner D director erns yes thanks um again let

    me add my kudos to everyone else really great elections plan um really a model

    um for for other counties uh even though many of them don't require it um I

    actually watched the RCV um YouTube for the first time I actually thought it was

    great it was quite informational although my fictional narrator was was Sam not Alex um and you have been using

    this for a couple years yeah it's good it's good to refresh our memory every two years

    because people forget in in between of of how to do it so

    um I was happy to see that there was an assessment plan for all the Outreach

    events and um other things in the elections plan uh and again we've had this

    discussion before a lot of the Quantified statistics are what we would

    consider outputs not outcomes so just the fact you've done so many events and you've provided the training doesn't

    mean that people got trained and actually absorbed anything so um uh I

    was happy to see that there are surveys planned for these Outreach events and even things like uh the RCV video

    for example um you know kind of asking a question at

    the end and allowing people to comment what is one thing you learned that you didn't know before

    like um you know uh I I learned I didn't have to vote for all the candidates

    right or I learned what an overvote was um you know just to get a sense of

    what's actually being retained uh in these educational efforts uh and how

    effective the Outreach events are uh there is the opportunity to take almost

    any kind of quantitative data and quantify it so I I just want to offer my

    support should your department need it I've done a lot of work on outcomes versus outputs and and how to quantify

    qualitative data I'm happy to review any surveys or or make suggestions but yeah

    we've got great numbers but we want to kind of see what the conversion rate is so to speak but I'm glad there's a plan

    to do it

    thanks vice president

    Parker um I don't have a whole lot to add after all of those comments um but I

    do want to just add um my gratitude and um appreciation for this really

    comprehensive um plan and and also I know we we are

    not the most highly attended um commission meeting in the city um but if anybody happens to watch this later I

    really encourage them to take time to review the plan partly because it's such a great view into the structure and the

    work of the department and everything that goes into elections um and making

    sure that you know as you say in the introduction that every eligible voter has access to Safe barrier-free

    registration and voting options um so I hope that people who Wonder um will take

    the time to review it um and I you know as well as you you all do

    run the elections I appreciate that you continue to be so invested in growth and

    Innovation after many many years of people who are very experienced with this you've been with the department for

    a very long time um but there I mean the section on like the new and improved practices is so long um in this plan and

    we've already discussed them in our meetings um so much so I'm not going to comment on all of them um because we

    have talked about them so much here but um but again sort of encourage and and congratulate that that is the culture um

    of this department um and then just one last comment um you know I know we discussed

    this last month but I um in relation to some of the other comments I appreciate all of the efforts you all make to cure

    ballots um so that everyone who is eligible to vote has their vote counted

    and I think that's a really strong statement you know I think you were talking about this President Stone you

    know at the beginning sort of you know going to homes and you know there's just so much effort put into curing ballots

    um I think it's a very strong statement about how much we mean every vote counts and that we really want to reduce

    barriers for folks and you know sometimes people's signature looks different than it was when they first

    signed out you know registered to vote or whatever it is um I just think it's a really strong statement and

    um and really grows trust you know in my opinion so um that's all that wasn't

    already covered thank you thank you vice president

    Parker does commissioner burol haveand that's I thought commissioner

    burol thank you and uh thank you director ARS just two quick questions

    I'm curious on the merp the three tiers of um severity if that's a structure

    that was developed in the house or if you uh brought that over from somewhere

    else we mostly developed that in house around the time that we had the hearing

    remember when it was regarding uh artificial intelligence po potential impact on local

    elections uh so we thought about that and that's where the that those those

    tear came in came into play and then on page 20 uh 25 where you mentioned the

    deescalation training is Al is that also is that something being done by an

    outside vendor or um is it an in-house

    curriculum it's a continuation of our in-house curriculum we we implemented

    this at least in March and I think even before 22 okay yeah and then yeah so now

    we've we've we've gone beyond that okay thank you and fantastic I'm very excited

    for the election and I very much appreciate your work and the work of the department

    thanks thank you commissioner bernh hols see did you have

    anything okay you need to

    any um just just one second uh secretary Davis do you need to pause the meeting

    uh there's no there's no one on oh we're not moving to public comment yet just one just in a second did anyone have any

    other comments about the election Plan before we move to public

    comment okay now we are moving to public comment

    there are no public commenters okay great thank you secretary Davis that was fast um let's move to agenda that closes

    agenda item number six that let's move to agenda item number

    seven oh that's a very thank you that's correct um do we need to approve the

    plan yes my apologies a little bit of an oversight to say the least thank you

    vice president Parker um I move that we approve the election plan

    second thank you commission VY let's move to a

    vote okay president Stone yes vice

    president Parker yes commissioner d

    i commissioner burnol yes commissioner loli yes commissioner Wong

    yes great motion passes thank you vice president Parker for making sure we did

    it um that now closes out agenda item

    number six we'll move to agenda item number seven alternative security plan discussion and possible action regarding

    the proposed alternative transportation and security plan as required by the San Francisco Charter for the November 5th

    20 24 Consolidated general election so director ARS you want to walk us through that yes thank you president Stone so

    the charter requires the department to development alternative security plan whenever the incumbent Sheriff appears

    on the ballot and this is the uh actually the second time that we've put forward this plan and the plan is for uh

    Chief Deputy McConnell uh who's the operations director I guess you could

    say for the Sheriff's Office to assume all operational responsibilities for uh

    the deputies who provide security for the election as we go through the cycle until until

    certification uh and this essentially separates Sheriff mamoto from any

    operations operational decisions or any sort of influence on on the the the

    planning and the execution of the of the plan through the election cycle and

    Chief Deputy McConnell is also a permanent civil servant so is not a

    directive Point D of the sheriff uh the we have in the past looked at not using

    the sheriff's deputies uh to provide security for the elections and I think

    2016 2017 was was the last time we did this and we actually had to enlist I think it was like five different uh

    private security firms uh to potentially provide the number of of of personnel

    that would equal the number of deputies that are signed to to assist especially on Election Day election evening to pick

    up the ballot at the polling places then also the the the potentially the memory devices from the polling place as well

    from the from the voting equipment and the security the private security couldn't even promise US they could

    provide all the Personnel they they they gave us quotes on the number of they gave us quotes based on the number of

    people they think they could provide but they couldn't make assurances so even though there's deputies still involved

    in providing security and picking up the ballots uh this is a process that they've been doing doing for since

    2002 and it's also a a a uh a number of

    personnel that we really couldn't promise be be promised to have if we if

    we left out if we didn't go through the Sheriff's Department uh to obtain this the services that we that we receive so

    and also the I think our work order with the sheriff's office is around $400,000 for all security uh for this

    election and and in 2017 or so when we went not to to bid for this uh the costs

    then were over a million dollars I mean so it's just it's more coste effective

    to use the deputies there's the the sheriff will be separated from any operational planning or decision- making

    uh the deputies uh they know that they know the operation they know the drill um and there's also there's the hard

    there's a hard copy ballot we also have the memory devices and two separate groups are picking up the ballots and

    the memory devices so and the the deputies are in possession of the ballots literally for an hour or so on

    Election night and they drop them off at our warehouse on an election night and the memory devices the parking Control Officers bring to City Hall and we

    upload them right away so there really is no Risk by having the sheriff's deput

    is still involved in providing security for the election and that's why we're putting forward this plan seeking the

    commission's approval so thank you for the for the background

    will you also just reiterate what you shared with vice president Parker earlier about the process after or

    should we approve the plan you just talk through what the next steps are so the

    charter requires the commission to approve an alternative security plan uh when the sheriff appears in the ballot

    and then to forward that approved plan to the board supervisors and essentially what happens is that the the alternative

    security plan will appear on the petitions and Communications uh portion of the of the the board's agenda uh probably for next

    Tuesday's meeting so be it be publicly noticed by the board in that

    manner and then once they approve is there they don't they just it's just notice to it's just a notice and you

    don't have to actually appear there it's just literally okay thank you um open this item up for

    commissioner questions or comments

    yes yes commissioner D yes so just kind of curious um how usual or unusual it is

    for um this kind of requirement uh in other jurisdictions altern security

    plan I don't know of any other county in California that has a requirement that the Sheriff's Office provide security

    for the ballots the voted ballots so I I would think that means there's

    there's no other County that would have this requirement in California no

    um so what what's typical in other counties then if they don't use the

    sheriff I yeah I don't I don't really track how they do this so okay um yeah I

    was just kind of curious because I I I think given that we do use the sheriff's

    um Department that this is again an example of how San Francisco really

    tries to bend over backwards to make sure there's no conflict of interest which um just noted for the public and

    with that I move that we approve

    this I'll second but want to open it up for other Commissioners to answer any or

    to ask any questions or add any comments as well

    I'll just add um since I don't see another commissioner i i in addition to

    seconding the being a second to the motion I also second the sentiment that

    I think this is really great and I appreciate all of the information that

    goes into educating the public about why this process exists and um your

    explanation of it and also the idea of using I didn't know it was going to be a

    million dollars as a quote but I could only imagine how expensive it would be to use private security and it's a it's

    um quite a it's it's great to see the relationship between your department and

    and the Sheriff's Office and working with the deputies um I've seen it in action for myself and it's really a

    well-oiled machine so very easily wanted to Second this um this alternative plan

    any other

    comments all right let's move to public comment before we move to the the roll call or did commissioner bernel have her

    hand up no okay then let's move to public

    comment okay since there are no public comments we will move to a vote

    president Stone yes vice president Parker yes commissioner d

    i commissioner burnol yes commissioner loli yes commissioner

    Wong yes okay motion passes thank

    you that closes agenda item number seven let's move to agenda item number eight

    employee waiver approval discussion imp possible action regarding the waiver for city employees to assist the Department

    of Elections with the November 5th 2024 Consolidated general election s ARS president St so the same

    Charter amendment that required an alternative security plan also prohibited city employees from assisting

    the Department of Elections in in conducting elections unless uh the the

    elections commission explicitly and the and the and the or the election commission uh recommended and the

    board's approved a waiver allowing city employees to assist the department and

    this is that waiver uh we don't really expect to have a need for city employees to help us specifically to conduct the

    election uh but you there might be some pole workers uh people who who uh join

    us to be po workers and I don't want to have someone who works with us and uh

    you know during leave who's a city employee and we don't have a waiver so uh there's not really a need for us to

    enlist the assistance of city employees for the selection but we U by habit uh

    have requested that the the commission recommend that the board approve a

    waiver to allow C the employees to assist the department to conduct the election if

    necessary that waiver so thank you director ARS any comments or questions

    from Commissioners yes commissioner d

    um yes director ARS could you just um expound on what was the thinking behind

    prohibiting uh city employees from working on elections for the benefit of the public I

    cannot so um uh let me Let Me Maybe guess at

    what was the thinking behind it and uh see if anyone else has any comments um

    my theory is that uh one there may be city employees who

    are political or affiliated with electeds and that might be considered a

    conflict of interest that it's one um and my other thought is that to the degree that it's possible that we want

    to offer our seasonal and temporary employment uh for pole workers and other seasonal employees to um non- city

    employees uh to give them some Economic Opportunity so those are two reasons that I thought

    of is that it I just had a question about this is

    um president Stone I just had a question about how many city employees usually

    participate as pole workers um in any

    whether it's the presidential election or midterms I'm just curious how often

    folks actually do once it's waved which I assume at always is it has been not

    many uh some elections maybe like a June gorial primary election we might be in

    need um but through time our recruiting I don't know is I guess we've

    had better results so we haven't really had a need or for uh city employees to

    volunteer as B workers and would they just be at the pole worker level and not

    let's say at an inspector level or a or a higher level at the as a employ as a

    as supporting the department in its administration of the election under the waiver yeah they could take any position

    any not a permanent civil servant position or year round position but any temporary needed position potentially

    could be filled by a city employee uh we've never sought that sort of scope with this waiver it's always been

    Election Day related work and this waiver for

    20 years was basically uh we had a a group of folks associated with uh the C

    attorney's office the the department of Technology uh the city administrator's office uh who assisted us with uploading

    the memory devices and um but now we've taken over that work too and it it

    wasn't because we had a need for those group for those folks that was really sort of something they took pride in

    doing based on on work they had done with an earlier voting system that we

    had uh prior to the Charter Amendment coming to being in 2002 and it's just

    something that continued through time but uh really we we haven't had a need

    for any city employees to help us other than maybe an occasional pow workking poorer slot uh with and specifically

    with the language uh bilingual language abilities so makes

    sense thank you yes commissioner

    Wong thank you um yeah I know that like there there's there not like a big need

    for city employees to do that but just out of curiosity what is the screening

    process for city employees to for example become a cooworker in kind of

    the evaluating the potential conflicts of interest is there a process we provide

    them an application as we would anyone else you will be screening and just to make sure that's there will be no

    conflicts of interest of serving as po workers

    or uh no we don't have a criteria that we apply to people to prohibit them from assisting the department okay y SC thank

    you any other Commissioners commissioner burnol I can't see her

    no okay let's move to public comment

    hi I'm George kabor San Francisco election Integrity team uh my only concern about this issue is just that U

    make sure that whenever waiver is given to Public Employee to participate as

    pole Watchers Etc and yeah I I I hear what the director is saying that you know it may not be a great need for this

    fortunately which is a good thing but that um adequate procedures are in place

    that you know if you're stuck under the wire and you've got to get people in a hurry at the last minute that they

    receive adequate training including you know the ethics part of it so that they have some sort of conflict uh interest

    in some way that it's mitigated by proper ethics training uh so that you know everyone has their political

    beliefs so but the people behave professionally whether they're a pole worker or they're working with the cabul

    or whatever they're doing um uh with with the election process thank

    you thank you and if you're open to sharing your

    name with secretary Davis written down that would be great since you did state

    it for the record thank

    youed okay commissioner d uh thank you um president Stone just

    to follow up on the comment from uh member of the public here

    um I'm assuming as you said that they have to do an application like any other poll worker and they have to complete

    training like any other pole worker just confirming that yes thank

    you thank you commissioner D let's move to a roll call vote

    resident Stone yes M got on a plane to come and see

    her vice president Parker yes point of order point of order do we have a

    official Motion in a second you I thought you made a mo I didn't but I'd be happy to oh yeah yeah the last one I

    thought already had okay my apologies I thought we had already move to approve okay second second thank

    you thank you um okay now let's move to a roll call vote okay let's start over

    president Stone yes vice president Parker yes commissioner bernh holes yes

    commissioner d i commissioner loli yes commissioner

    Wong yes okay great a motion passes thank you commissioner loli for keeping

    me honest um that closes agenda item number eight let's move to agenda item

    number nine agenda items for future meetings discussion and possible action regarding items for future

    agendas yes commissioner D um of course I want to make sure we have SB 1328 and

    any possible letter on the next agenda and also do we need to start working on

    uh secretary Davis's review yes as I think as I um mentioned

    in earlier this Summer that that process begins in October I need to go back and review

    what the process is but I know that it commences in October

    anything else okay let's move to public

    comment okay great that closes agenda item number nine the meeting the time is now 6:47

    p.m. and the meeting is now adjourned

     

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