Elections Commission Regular Meeting

Wednesday, August 21, 2024

In this page:

    Overview

    The You Tube video link and transcript for this meeting is linked below.
    https://www.youtube.com/watch?v=ZaeaxzgjQ3E

    Agenda

    1. August 21, 2024

      Call to Order & Roll Call

      The San Francisco Elections Commission acknowledges that we are on the unceded ancestral homeland of the Ramaytush Ohlone, who are the original inhabitants of the San Francisco Peninsula. As the indigenous stewards of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as caretakers of this place, as well as for all peoples who reside in their traditional territory. As guests, we recognize that we benefit from living and working on their traditional homeland.  We wish to pay our respects by acknowledging the ancestors and relatives of the Ramaytush Community and affirming their sovereign rights as First Peoples.

    2. General Public Comment

      Public comment on any issue within the Elections Commission’s general jurisdiction that is not covered by another item on this agenda.

    3. Approval of Previous Meeting Minutes

      Discussion and possible action on previous Elections Commission meeting minutes.  

    4. Director's Report

      Discussion and possible action regarding the August 2024 Director’s Report.

    5. Commissioners' Reports

      Discussion and possible action on Commissioners’ reports for topics not covered by another item on this agenda: Meetings with public officials; oversight and observation activities; long-range planning for Commission activities and areas of study; proposed legislation which affects elections; others.

    6. Agenda Items for Future Meetings

      Discussion and possible action regarding items for future agendas.

    7. Adjournment

      There will be an opportunity for public comment on each agenda item.

    Date & Time

    Wednesday, August 21, 2024
    6:00 pm to 9:00 pm

    City Hall, Room 408

    1 Dr. Carlton B Goodlett Place
    San Francisco, CA 94102
    View location on google maps

    Online

    Webinar number (access code): 2660 148 4830
    Webinar password: PRt2mSgpn53 (77826747 when dialing from a video system)
    Join the meeting

    Phone

    Elections Commission August 21, 2024 meeting video

    https://www.youtube.com/watch?v=ZaeaxzgjQ3E

     

    welcome everyone to the August 21st 2024

    regular meeting of the San Francisco elections commission I am the President Robin stone stone uh the time is now

    6:03 pm. and I call the meeting to order before we pre proceed further I would

    like to ask commission secretary Marisa Davis to briefly explain some procedures for participating in today's meeting

    after

    okay can you can you hear me yes okay

    um thank you president Stone the minutes of this meeting will reflect that this

    meeting is being held in person at City Hall Room 408 1 Dr Carlton B goodlet

    Place San Francisco California 94102 and remotely via WebEx as

    authorized by the election commission's February 15 2023 vote members of the

    public May attend the meeting to observe and provide public comment either at the physical meeting location or remotely

    details and instructions for participating remote Ely are listed on the commission's website and on today's

    meeting agenda public comment will be available on each item on this agenda

    each member of the public will be allowed three minutes to speak six minutes if you are on the line with an

    interpreter when providing public comment you are encouraged to state your name clearly once your three minutes

    have expired staff will thank you and you will be muted please direct your comments to the entire commission and

    not to a specific commissioner when joining by phone you will hear a beep when you are connected to the

    meeting you will be automatically muted and in listening mode only to make a

    public comment dial Star three to raise your hand when your item of Interest

    comes up you will be added to the public comment line you will hear you have raised your hand to ask a question

    please wait until the host calls on you the line will be silent as you wait your turn to speak if at any time you change

    your mind and wish to withdraw yourself from the public comment line press three again you will hear the system say you

    have lowered your hand when joining by WebEx or a web browser make sure the

    participant side panel is showing at the bottom of the list attend East is a small button or icon that looks like a

    hand press the hand icon to raise your hand you will be unmuted when it is time

    for you to comment when you are done with your comment click the hand icon again and to lower your hand in addition

    to participating in real time interested persons are encouraged to participate in this meeting by submitting public

    comment in writing by 12: pm on the day of the meeting to elections. commmission

    sfgov.org it will be shared with the commission after this meeting has concluded and will be included as part

    of the official meeting file thank you president Stone

    thank you secretary V Davis will you please proceed with item one commission roll call President Stone present vice

    president Parker here commissioner bernh holes here commissioner Dy here

    commissioner loli here commissioner Wong here thank you you have all participants

    attending thank you um secretary Davis

    okay uh the San Francisco elections commission acknowledges that we are on the unseated ancestral homeland of the

    ritus alone who are the original inhabitants of the San San Francisco Peninsula as the indigenous stewards of

    this land and in accordance with their Traditions the RIT to Shalon have never seated lost nor forgotten their responsibilities as caretakers of this

    place as well as for All Peoples who reside in their traditional territory as guests we recognize that we benefit from

    living and working on their traditional Homeland we wish to pay our respects by acknowledging the ancestors and relatives of the rsh community and

    affirming their Sovereign rights as first peoples that closes agenda item number one we'll move to agenda item

    number two general public comment public comment on any issue within the elections commission's General

    jurisdiction that is not covered by another item on this

    agenda um I have a call

    in can everyone hear yeah hold on just a moment I want to set my timer and then

    you can begin your

    comment

    timer did you start it yes go ahead and

    start hello Commissioners for the record my name is Christ donik I served on the elections commission for 10 years until

    this past February and I'm now speaking as a member of the public I hope all of you are doing well I wanted to make a

    comment about an email I sent to all of you yesterday in case you haven't had a chance to read it yet and also so the

    public can know you may remember that last fall during our September meeting I showed a

    demo of an open source rank Choice seding results report I wrote that supports multiple languages and

    accessibility for people with visual impairments it also does things like let the department display the final round

    RCV vote totals from the Dominion system directly on the Department's election results summary page alongside the First

    Choice totals instead of only the First Choice totals one of the things I mentioned

    back then was that the results reporter also opens up the possibility for Tool tips on the pages that means that when

    you hover your mouse cursor over certain terms that might be unfamiliar to people like

    exhausted Ballot or continuing ballots it would show an explanation of the term

    there seemed to be a lot of excitement around that possibility and I told you back then that I would implement it in the future I did recently do that and

    the purpose of my email was to let you know my email included some screenshots of what it looks like and also link to

    an online demo where anyone can try it out it happens to be the same link as I

    used last fall I also sent an email to director erns last Tuesday a week ago to

    let him know about the update I don't know where staff is in the process of integrating the reporter into their

    system for this November but I also offered him to help in case there's anything I can do between now and the

    election to make the integration process easier for them that can include things like making further changes to the code

    or just answering questions thank you very much and it's great to hear and see all of you again

    at least on a video thank

    you hello hello can you hear me yes I can hold on one minut while I

    set the timer

    should I begin just just one moment yes you may begin okay hello my name is Eric rashan

    Eisner I'm a San Francisco voter and I was calling in briefly um about the same topic is um Chris I've seen his demo and

    I think it's a great improvement over pretty much any RCV results system I've seen I really think we should uh the

    commission should work with um the staff to see that it's implement before the November election I think it would

    clarify a lot of confusion points that I've seen about RCV results from people that I know um yeah so I endorse it

    thank you for your time thank

    you okay me see if there's any other

    callers there are no other callers thank you secretary Davis that

    closes agenda item number two we will move to agenda item number three approval of previous meeting

    minutes discussion and possible action on previous elections commission meeting

    minutes commissioner D yes um I had um sent around some minor

    Corrections for the last three

    um meeting minutes um the only thing that might

    be somewhat more substantive most of them were um typos formatting changes

    Etc and missing words um was just to clarify director Arn's comments about

    um uh the kinds of um election misinformation that the department is

    able to respond to which is which is related to election operations uh and he

    clarified that the department does not regulate campaign speech I thought that'd be a clear way to State it and

    then I just added because I had written down a note that commissioner loli had asked about the racial Equity report and

    so I just added a sentence on that um and then other than that I think our

    new DCA might have attended our July meeting too is that right

    yeah so as as a member of the public oh as a member of the public okay uh and

    then that was in the May minutes and then let me just double check and see if there's anything else I should bring to

    everyone's attention I think most everything else were just

    typos [Music] and uh oh yeah and then the July one I

    just added a sentence um that President Stone had mentioned that uh commission secretary Davis's review would be in

    October under uh under other agend agenda items for future

    meetings thank you commissioner D vice president

    Parker um I had a couple of quick minor things um and I didn't I didn't have a

    chance to review the Corrections that um commissioner D submitted but um on the May minutes um I wasn't at that meeting

    but I did notice a typo in the second sentence of number four under the director's report I I'm not sure what it was supposed to say but um I think there

    was a typo there um and in the July minutes um to my recollection and per my

    notes I don't think in the future agenda items I don't think that that was an accurate section because I think the

    discussion about um the director's evaluation actually happened in that meeting so it

    wouldn't have been an August agenda item so I think it was just an incorrect summary of what uh was hoped for in the

    August meeting thank you great

    catch on both both Commissioners thank

    you is there General consensus that we can adopt and approve the feedback from

    vice president Parker and commissioner D great we will incorporate that feedback and

    add them to the respective meeting Pages let's move to public

    comment there are no hands

    raised thank you secretary Davis that closes agenda item number three we'll

    move to agenda item number four director report discussion and possible action regarding the August 2024 director's

    report I'll hand it to director ARS thank you president Stone so also

    attached to the director's report is the memo that I provide to the commission before each election seeking a waiver on

    the prohibition of city employees assisting the Department of Elections to conduct the election and uh that has to

    be moved to September because there's we need to have a separate agenda item for that I thought I could put that under my director's report and then with that

    said also for the September meeting I'll include the alternative security plan

    which uh the department must provide to the commission whenever the incumbent sheriff is appears on the ballot then

    also I'll provide the election plan uh for the November election in the September uh commission

    meeting then uh can I can take questions on the report but uh at this point we'

    received all the content for the ballot and for the voter information pamplet and so that's been

    uh where a lot of our Focus has been for the past um two weeks or so uh one one

    item that the commission has entertained previously is the listing of supporters and opponents on the local ballot

    measures so the local ballot measures will include the supporters and

    opponents um and there's no need to opt out because we'll go beyond six cards in

    fact will uh likely not exceed five cards for the selection so uh which is

    really good and the reason we'll have less cards than we than was feared going into the election cycle was just the

    number of of local measures was far less than what was uh sort of moving through the process earlier in the year at the

    board level um and from there I can kind of take any

    questions on my report so thank you director

    Arns open the open to commissioners

    yes vice president Parker and then commissioner bernh Halls um thanks as always for a really

    comprehensive report and for the visibility into what you all are doing to prepare for the election um what it

    looks like I think it's really good for the public to see that um just a couple of comments and a question um I was

    interested to read about the change in the the um ballot receipts um and I was

    just curious is this common you know moving away from the tear off to the the full page is that common excuse me

    common in other jurisdictions or was this a department Innovation or just I mean seems great it's giving you more

    space it was just curious where that idea came from it's our Innovation I think

    wonderful so that good eye actually so where this came from was us trying to

    find a way to keep the card count Lower with the extra space given to the

    supporters and and opponent on the on the ballots and and one of the one of the items that

    takes up space on the ballots are the stubs yeah and so if we could remove at least one of the two stubs then we would

    gain that space for content on the ballot uh and this is this is where the

    this this card is this extra piece of paper is uh coming into

    play and then once we had the extra piece of paper that would be a essentially divide then we thought we could make it a divider so poers gave

    out the right car right number of cars to to the voters then also we've got a potential space for advertisement you

    know uh so it just it's just all stem from us trying to to react to not going

    Beyond six cards to have this extra sheet available to us um well

    congratulations that's that's great I'm you know happy to hear all that and I I wondered so thank you for telling us

    more about that um I was um glad of course to read about the mailer going

    about RCV um that's something that I've been wondering concerned about so I'm glad

    there'll be extra communication about that on all those outre out Outreach packets that you'll be sending to

    organizations um and another question regarding AB 3184 um what I was I did a little bit of

    reading you know some of the Articles and coverage and just going to um member burman's site to try to understand uh

    the measure a little bit um what are the implications on the Department's work and resources timelines if this passes

    it looks like it's moving that direction but what uh do you know the implications

    we have to keep the election open longer probably so we can't certify we always try to certify by Thanksgiving because

    once you come out of Thanksgiving it's really hard to focus on an election uh so and then this year too Thanksgiving

    is towards the end of the month there's a longer space between election day and in the Thanksgiving holiday than than

    previous elections for most elections um so we can't close down we can't certify the election we have to

    keep it open uh that means we have to maintain the sheriff's deputies

    providing security for the election at the warehouse uh we have to we can't package the election we we

    can't archive the material as yet uh we have to make sure that we're able to process ballots that that from any cured

    ballots that we receive and uh and then it also extends potentially any time for a recount so if

    we were to if we to certify the election let's say on the Wednesday prior to Thanksgiving then like

    the Thursday Wednesday Thursday the following week would be the the deadline to to seek to request a recount now if

    we have to go until December third or 4th whatever the date is in that legislation uh we would certify at that

    point and then it's December 9th potentially is the last day to request to recount so we could potentially go

    into go into Christmas or that Christmas holiday uh for uh the recount season if

    if there's a request for recount so it just it just pushes everything back and then it just kind of instead of trying

    to use the holidays as a as a as a point to take a an end point to an election to

    open up the next process meaning the the the recount requests time which probably

    doesn't usually occur which not usually a recount request so instead of being done by the by the mid to the late

    November the the election continues and the costs continue so does that then perhaps have

    budget implications if saying that okay yeah um okay um and then uh you know I

    was thinking about this also um in relation to you know the report after the primary election when the department

    does so much to cure the ballots already and so um so this is really extending the timeline but the process you all

    already do a lot to cure the ballots um right is there anything else that would change is really just extending the time

    for people to be able to submit their signature yeah and I don't think I don't and I think that San

    Francisco does probably one of the has one of the highest standards when it comes to curing ballots in the state so

    I don't think this legislation will have doesn't really the impact isn't in San Francisco other than the time the

    extended time frame um we are also try seeking to I think it might have been my last report I can't remember now where

    we can have people cure their ballots using their phones and send it back to us uh so that would even create more

    accessibility for carrying ballots if there's a signature related issue on return vote by mail

    ballot okay uh thank you um and then uh the

    last thing um I wanted to ask you

    about um again after the primary election we discussed communication with

    the media and other ways to um set and manage expectations for results reporting and making sure they're not

    reporting that it's done right like the day after the election um and in following the news you know over recent

    weeks my sense is that there could be several local elections that are very very close um perhaps coming in with

    dozens of votes different and so um and obviously this Happ this has happened in past elections um and so just has me

    thinking that um I know that you're you're doing a lot we've already discussed doing a lot proactively there but it um feels extra important watching

    all of that kind of play out around us to really really lean into managing expectations about how long the ballot

    um counts will take and when results will be final um and also I'm wondering if um with all of that and and this

    being I mean it's a presidential election so turnout will be high again watching I'm thinking probably the

    aternal will be really high um in this election is that affecting how you're thinking about temporary staff fires and

    making sure that we that you all can process all of the ballots given how high it's likely to be in a turnout yes

    to the latter for hiring temporary needed Personnel no to the former so we're not we're not trying we're not

    seeking to increase Staffing levels so that

    people don't have concerns about the the the time frame to to count ballots uh we

    are we will increase the number of Temporaries need Personnel so that we can um accommodate the the volume of

    ballots that we will receive so we can move through them in in a timely manner but we're also we can't rush through the

    process so just it just takes time to move through everything so we want to make sure that the the public the San

    franciscans uh has the the final results in a timely manner but we're not we're

    not we're not we're not running scared because people might think it's taking too long to count the ballot you know I

    mean it's just we've gone through this before this is not something that's that's new we'll when time comes going

    into the cycle we'll have information we'll make pronouncements we'll meet with we'll talk to the Press about the

    length of the accounting then as we go through the cycle it'll continue and it'll continue until we uh certify the

    election but the main thing is that we have the Staffing to move through through the the processing in in a

    timely manner and they we do it effectively you know and it's really it's it's not as much speed as it is to

    making sure that everything that can be counted disc counted and we do the process correctly okay thank you and that's all

    I had thank you vice president Parker commissioner burnol thank you uh

    president Stone hi director AR um a couple of questions um and picking up on

    the conversation you were just having can you tell you a little bit more about how people would cure their signatures by

    phone so the vendor that provides the remote assessible vote by mail ballot

    also has has an application that we can send to voters who have uh who who need

    who can cure their ballot have a challenge to their ballot based on a signature related issue and so we can

    send instead of someone using the form as a download from our website and

    signing it and mailing it back to us or scanning it as a PDF and emailing it back to us they can open the the

    signature space on their phone use use a stylus use their finger uh provide a

    signature sample and then send that back to us got it thank you um on

    the uh first item on your report uh since they pulled the bond

    issue does it still appear it's just I I'm trying to figure out if it's 15

    local measures minus the bond is it 15 with the bond does this mess up your

    alphabet what happened when they pulled this the two days after you set this all up

    so it's 15 without the bond uh the bond the regional Bond was uh the the

    designation was Regional measure 4 so it's not included in the in the random Alpha that we drew last

    week uh and the the measure was

    withdrawn within the the time frame allowed under state law so was it was something that and it was wasn't a was

    something that was uh communicated to the counties so we weren't we weren't totally surprised

    that the that the bond was withdrawn and would and happened in a in a time frame that had really no impact on our

    preparations okay okay thank you I just wanted to I was hoping you would say that um going down

    to section two item f um I'm just may just be reading this

    incorrectly but um or uh is is there

    when you say that the a significant increase in email correspondence from such voters is that just a normal

    increase because the elections approaching or is it a potentially significant increase

    because something else is happening I think uh the safest ground

    that I can I can cover is that due to this being a presidential election cycle we're seeing an increase in interest in

    voters who are overseas if there's if there's a reason beyond that I I I would I wouldn't Venture there okay so just

    that's what I thought and then [Music]

    uh uh you talked about the other question and then my other question then has to do with uh the uh comment from uh

    former commissioner jonic and the other member of the public uh can you fill us in a little bit on

    um if you've if the department has um made any steps toward using the uh

    reporter Tool uh and where you are in terms of that yeah so as I as I

    indicated I think before the March election even uh we intended to use the uh software the code that former

    commissioner jonic provided uh we've already completed our our our Pro our part of the process so uh for us to

    receive new code at this point is late and in the in in in time uh but we've we

    are going to use the the code we will have the reporter as part of our of our reporting uh website and if we can have

    some of these uh informational uh tags appear on the on

    the site we'll we'll Implement them but uh yeah we're using it and it's already been developed with the information that

    we wanted to include in in the reporter for this upcoming election brilliant that's great news thank you director AR

    those are all my questions thank you commissioner bernel commissioner

    loli thank you commissioner uh excuse me thank you um president Stone and thank

    you director ARS um I was very excited to see in section 3B the election

    Readiness toolkit and to see how easy it was to navigate I did it on my phone my

    iPad um it was very easy and I was particularly encouraged to see the

    information available to people who are formally incarcerated and it's very clear language that explains to them

    welcome everyone to the August 21st 2024 regular meeting of the San Francisco elections commission I am the President Robin

    what they need to do to register and what the eligibility is so thank you and

    I think this is really fantastic um and something that we should be proud of and

    your office should be proud of so thank you thank you commissioner ly

    commissioner D yes um director AR

    um uh I really like that I was I smiled when I saw the the thing about the

    Innovation about getting rid of the Stu because I've always wondered why do I end up with a handful of stubs afterward

    so um so that's great I had a little trouble um picturing it it so it's being

    replaced by another entire sheet or a different um regular size paper for the

    divider I was trying to understand what the new receipt looks like yeah it'll eventally be another ballot card

    separates the whatever number of cards we have per voter in the box at the point so you're not quite saving paper

    but you're definitely saving the ter offs correct right but but you got space so we we've gained we've gained space

    for the artwork perfect um so so that

    means I just want to make sure I heard you correctly so that means all of the measures will have both both the local

    and the state will have the the supporters and the opponents in the in the C perfect um great and then on uh

    3884 uh just as a follow up to commissioner Parker's question would you remind me what our current cure period

    has been because it was faster right no it's it's set by state law it's uh seven

    no it's two days prior to certification okay so this but this is extending it

    then so we used to certify faster basically right correct so we' certify about 10 days prior to to the full up to

    10 days prior to the full uh ballot processing period okay so because we

    were fast got it um couple other things um have you set the date for the

    job fair for um no is there anything that we can do to help get the word

    out once you do set the date possibly yeah yeah if you if you can send us a

    link I'm sure we'd be happy to share and our social media and all that uh do you anticipate having any issue hiring

    seasonal workers or do you have a a good bench of folks who've done this before what I'm seeing right now I don't think

    so yeah okay great uh and then I was

    wondering if you could give us a little color on the Outreach events versus the

    actual registration um because you know just

    looking at the numbers there doesn't seem to be an obvious correlation the you know the district with the highest

    number of registrations which was uh sd5 um you know had the fewest number of

    of events and kind of vice versa so any commentary on the relationship between

    the Outreach events and the registrations no it just depends on the event

    of of the the type of activities around the event uh so no I don't there's

    there's not nothing you draw a correlation to the number of of events versus registrations yeah I mean I recognize

    there are certain districts where it's just harder to register people so even if you had a lot of events it may not yield that many new registrations um

    okay great and then um I was wondering if I was going to bring this up in my commissioner's report I was wondering if

    uh you had any insight on what's going on with uh s SP

    1328 which was supposed to be just a cleanup uh bill for the elections code but um

    I've not been tracking that so I don't have any okay um so one of the concerns

    uh and I'll talk about it a little bit more in the in the my commissioner's report but just in case you're not here

    um there is apparently discussion about

    banning all of the county registers from um publishing the cast vote record

    report report um you know for at least 30 days which is of course inconsistent

    with you know San Francisco's been so transparent and we publish the ballot images and people can go look um pretty

    you know as soon as we can do it so 30 days would really push it out there um

    so you know any concerns about that because uh I don't know if you've heard

    anything about about this me I'd have to read the the draft legislation I don't I

    don't have really have any comment at this point okay all

    right I was having oh I'm sorry no no it's

    okay was there any I I will miss say more during my commissioner's report okay

    cool um thank you commissioner d uh commissioner WAM and I think I'm just

    having some trouble hearing folks because of the air conditioning so if you all don't mind speaking a little bit

    don't mean to be nitpicky it's just very loud uh so thank you commissioner Wong

    thank you president Stone can you hear me okay yes thank you appreciate that um

    so it is really exciting to see the Department's effort to start recruiting seasonal employees and pro workers um

    for both seasonal employees and pro workers um I'm just curious are there any languages required the most support

    or currently lacking people signing signing up for volunteers or and

    seasonal employees well we haven't hired into most of our positions yet so I really I

    don't know if there's a need for more on the PW worker side we we I I I really

    don't think we're going to have many challenges with getting sufficient numbers of Bilal po workers for November

    U usually we're we're we get more than enough applications so that's great to

    hear but yeah I'm I'm happy to share within my network too sure um that's a language accessibility uh collaborative

    and that's people speaking all sort of languages so happy to share once you know um the job fair date is set um and

    um under part three section B I share the same sentiments that I'm really

    impressed by the elections two kids um and available in four languages I

    reviewed the Chinese and English version um the Chinese version looks really great the translation was really clear

    easily understandable um I am I really appreciate I was using the tools too

    like mapping out each person's footing plan um the rzv practice ballot is

    really helpful and interactive actually because they explain kind of like what

    that means whenever you vote so I I I am really impressed by like how interactive those twos are um and under part uh

    section c you mentioned delivering packets uh with tailored information for

    house communities SRO tenants and hospitalized residents I'm just curious

    can you share a little bit more about this information tailored for this specific group of people it's mostly the

    same information that we'd send to the community organizations what's what would be different or emphasize would be

    that to indicate to inform people they don't have to have a permanent address residential address to register and also

    to provide examples of how they can receive their ballots and also that they go to any polling place uh to register

    and get a ballot and vote on on Election Day or come to City Hall so but but as far as the the processes of registration

    voting uh the availability of the the vot information pet being online you know that's that's the same so

    baa um since this is my first elections um I wonder like so for onh house folks

    you said they don't need to like they don't have to have their ballot mailed to in address how how would they

    um kind of are they going to come up to like City Hall and pick up their ballot right come to city hall or they can get

    a mail drop we can so if they have a mailing address gotcha uh so it's one common mailing address would be the post

    office okay so there's a mail drop at the post office we can send it there and they can pick it up for instance or even at the

    SRO that's great um thank you so much and this is just you know once again

    just out of my curiosity I know in the 2020 presidential elections in order to boost voting access for S

    Talent tenants in Chinatown the department had a ballot drop off station at P pmel Square to address some Ming

    issues also for S residents in Chinatown and I'm just wondering if we are

    considering a similar approach this time no we won't set up a separate uh drop

    off station in porsa square I think we've got a a drop off box in the area though I can't think of the location

    okay um but that the the that was a different type of election due to the

    the pandemic okay uh so when we have the 37 boxes now throughout San Francisco

    which we didn't have in in 2020 and I I can't remember the one that's near Chinatown psma square but I know there's

    one down there that they could use I think that's one outside City College in China time BR okay yeah I think I saw

    that but yeah good to know um and one last questions about the assembly Bill a

    3184 um do you know the timeline for when the State Assembly might vote on

    this bill like just to know no I haven't looked at it since the no I don't know I

    don't know okay that's fine yeah I have the same concerns that commissioner Parker has just to want to make sure you

    know your department have enough time to be ready for it in case there's any changes but it seems like you already

    have a plans and it just it would just push back the timeline exactly right

    okay thank you thank you commissioner

    Wong um okay I have a few um that were tendentially touched on through other

    Commissioners um I wanted to appreciate extend my appreciation for uh touching

    on some of the specific areas that I know I've brought up a handful of times

    one being unhoused voters um who can vote and I wanted to also add this for

    commissioner Wong's reference so they can the an additional piece to know

    about being voting as someone who let's say doesn't have um who is unhoused you

    also can use an intersection so you don't just have to you you don't have to have a specific address you can have an

    intersection um and so I appreciated the attention to that in this and also

    specifically kind of expanding on uh the Public Services like the utilization of

    Public Services to do that Outreach um so thank you for that and then also uh

    the addition of the overseas voters which I think we had talked about I don't even recall when that was um but I

    appreciate that being added in here as well uh one piece that I wanted to add

    onto commissioner bol's uh question around that is I assume that um the

    context there is also that in that conversation you and I had had about overseas voters you had said that we

    actually have low participation rates of over I believe if I recall correctly

    that we have relatively lower participation from overseas voters on average um during election

    cycles and so when I read this I perceived that as there was an a greater

    interest or demand for information from overseas voters compared with previous

    ction Cycles is that correct yeah okay that's that's exciting that's um great

    to hear um and also probably a testament to uh how easy and accessible resources

    are in the department to folks overseas so glad to glad to see that um and then

    I also was excited by I mean excited by the influx of pole workers or the pole

    worker recruitment that and how successful it has been so that's really great um one uh one question or one

    additional piece that uh vice president Parker had brought up was the um

    concerns about the uh results reporting and the tabulation process um one idea

    that just came to mind and it doesn't need to be you know this isn't a this is just an idea um so zero pressure um but

    I did see the press release uh of the partnership between the department and the office for civic engagement and

    immigrant Affairs which I was also really excited about because I know we had talked about that before um and I

    wonder if at some point along the way if there's I don't know if there's a one sheeter that you already have or um or a

    specific resource that that you could send to us um wonder if there are specific talking points or like I said a

    one sheeter that you could share with the commission and or with like that

    office um who's already out there talking to voters all the time talking to the electorate all the time so that

    they can communicate uh the process of how results are counted um and so it

    puts less burden on perhaps the department and maybe just hey in your conversations maybe you can weave in

    these three points that it results won't be reported on Election night that it

    might take x amount of time anyway so um it was through that partnership perhaps there could be some talking points and

    obviously through us um as opposed to maybe like some massive press conference

    like that might be a more um kind of uh a bottomup approach to getting the word

    out there um so just an idea and then one question I had was around the pole

    site locations um I think I had read 17 or 18

    um uh have to change and I just wanted to there wasn't necessarily a uh

    anything associ with that of whether that's been difficult or not and so I just wanted to ask um let's see what

    page was it on I didn't unfortunately list what

    uh what number it was um but around the PO site

    locations um I recall is this ringing a bell to you at all uh page two thank you

    uh 2 e oh yes the depart thank you I appreciate the department needs to locate 17 new sites because of

    cancellations and relocate 18 sites that's where I got the confusion so I

    assume relocate means you already have identified where those would go um and

    they locating identification of 17 new sites I just wanted to ask how that's going if you're having any trouble are

    there ways in which we can support in finding those

    locations uh I think it's going well and is not a lot it's very it's a very small

    number of of sites for us yeah of the 500 yeah even between elections I mean

    often we have over 50 you know 50 60 7 they have to change yeah or or or relocate or people cancel between

    elections or now with elections and every other year we're gonna have a potentially a big drop off before June

    2026 so this is a very low number that's that's helpful context cool um but at

    the same time you know there's going to be a couple of spots that are going be hard find site so yeah maybe I'll be

    contacting you okay but yeah well let us know no that's helpful context you know

    I I feel like I uh even if I've lived through a few elections now as a

    commissioner I sometimes don't remember these kind of context details um so I

    appreciate the perspective there um one other question I had is around and I

    imagine you know we'll talk about this when the election plan comes up um one

    question I had was around um coordination with law enforcement uh to protect the movement

    of ballots and poll sites and the warehouse um I imagine you all are already thinking about this and planning

    on it so I just wanted to know if that um kind of how that's going and uh any

    concerns you have um or

    not well U for an election like this it's there's a lot of interest in

    supporting elections and so when we contact or or we're we're even being contacted by law enforcement uh

    regarding support for the election for the elections process in San Francisco for November and then also built into

    the charter we have the the Sheriff's Office responsible for election security with and responsibly for the voted

    ballots which is wonderful it's truly been a wonderful support through since

    that changed in in 2002 uh so so now right right now as far as the support

    level of support that we're receiving and and will receive um I don't have concerns that any agency or any group

    that we request assistance won't step forward because I think they will oh

    great I meant um so I that all of that is great I meant also just um yeah I

    think all that is all that makes sense um I think I am also cognizant of um p

    observers um and how folks may or may not interact with pole workers um I

    don't believe we ever have not ever but very rarely do we have um like the

    sheriffs on site at poll sites so for uh intimidation other forms of intimidation

    and so um I was also glad to see that you Incorporated the deescalation piece

    in there per previous elections um as we've talked about and so um just

    thinking ahead of what could come because it will be a tense as always a

    tense election um so preparing for that in a coordinated way not just the actual like movement of ballots but also just

    rapid response planning as needed um was the kind of the second part of what I was asking which it seems like you're

    already thinking about but we are okay great um one other question I had about

    vice president Parker's comment regarding AB 3184 um and the budget

    implications are you aware if there are any state Appropriations tied to the

    bill um or is it going to be self-funded there's never money I know yeah well it

    has there is but they never actually it never comes our way actually deliver the funds yeah so yeah I ignore that part of

    the legislation when I see it it won't be funded okay yep yeah I I think many

    jurisdictions are still waiting to get reimbursed from 2020 for moving to

    automatic vote by mail um okay I think that was

    it and yeah appreciate

    the the director's report any other comments from Commissioners or follow-ups before we move

    to public comment

    okay let's move to public

    comment Mr Hill are you there I'm here okay you may

    begin uh thank you so much it's a pleasure to join uh the commission tonight and director ARS um my name is

    Stephen Hill and uh uh was one of the original Architects if you will of rank

    Choice voting in San Francisco um director ARS I can't believe it's like 20 22 years later since we embarked on

    this journey I hope you've enjoyed having your Decembers back all these many years for those of you who don't

    know San Francisco had December runoffs which was uh director ARs and his team

    would be certifying elections in the middle of the holidays and it was I'm sure quite a drag so um it's uh been

    great to uh to see the continued evolvement of the administration of rank

    Choice voting I was calling in tonight uh to comment on

    uh encouraging director ANS to use the uh the tool that uh former commissioner

    jonic has come up with and I was pleased to hear that he's already planning to do it so again congratulations on

    continuing to improve rank Choice voting elections um in Alam County uh a newly

    formed elections commission there is actually watching uh how this tool is going to perform because there's

    interest in Alam County to uh to bring this tool because of way it's multilingual uh has more accessibility

    than the Dominion PDF reports or HTML instead of PDF uh up until a few years

    ago the Dominion reports used to be in HTML um and then they switched to PDF

    and that actually caused some problems in Alam County where a blind advocacy group uh threatened a lawsuit over the

    PDF so it's uh it's great to go back to HTML because I think it's going to cause

    fewer problems and it's more public friendly um the showing the final round

    vote totals in the summary page these are all great improvements and we look forward to seeing how it works in San

    Francisco and them being able to take this to other cities and and you know we

    I I've all these many years continued to point to San Francisco as really the

    gold standard in many ways for how to run rank Choice voting so that's my congratulations to director ANS and the

    commission those who are on it now and those who have served in the past the thing that I would say is that

    there's always new voters every election and so um you have to continue to educate those voters about rank Choice

    voting and to figure out new ways in the new environment where there aren't that many voters voting in precincts anymore

    I mean as director ARS will recall there used to be a lot of extra training for pole workers they were kind of the last

    line of defense because they could help voters out if we didn't understand how to vote in rank Choice voting but that

    that tool is kind of Disappearing so um you know it's it's a little bit more challenging to figure out how to educate

    people um in when they're voting at home and I I know that the uh San Francisco I

    believe still does a mailing to people but I I encourage you to keep thinking of new ways as a commission to educate

    voters in in in these ways um because it's very important we have in at Fair vote have uh we had a project Mr Hill

    your time has has expired can I have 10 more seconds to just tell you one thing that

    I think you'll be pleased to about we had a uh we had a project to go out to Chinese speaking organizations with a

    Chinese um fluent uh speaker to educate about rank Choice voting so I encourage

    the commission and the department to continue that kind of Outreach it's incredibly important thank you so much

    thank you thank

    you put my mute perfect okay there are no other

    participants wishing to make a comment thank you secretary Davis that

    concludes agenda item number four director's report we'll move to agenda item number five Commissioners reports

    discussion and possible action and commissioner reports for topics not covered by another item on this agenda

    meetings with public officials oversight and observation activities longrange planning for commission activities and

    areas of study proposed legislation which affects elections and others I

    will open the floor yes commissioner

    D thank you president Stone um yeah I wanted to just bring to the commission's

    attention this um SV 1328 um as I mentioned it was originally

    supposed to be just a cleanup Cod cleanup of the elections code it was very

    technical um and uh actually uh Mr Hill brought this to my

    attention um that there is um some scuttlebut about uh this this

    idea of banning um registr from releasing the cast vote record report

    for 30 days um the thinking is that it it it came

    from Elam uh and the Secretary of State you know backed it it was not in Senator

    Bradford's original bill so we gone through a couple of committee hearings um so I had contacted president

    Stone and asked if she would send a you know a letter to the U Senator

    Bradford's legislative director and CC the uh Deputy uh Secretary of State just

    to kind of ask what the status was and to kind of reassert you know San Francisco's long history of transparency

    and the fact that we you know released our ballot images and we try to do this very promptly and that it would be a

    step backwards to make us hold that information for 30 days um just to find

    out where things are and and perhaps to kind of nudge the legislation in the right direction so that we don't have to

    you know come out against it basically um so if it's okay um with uh the rest

    of the commission I was going to invite um Mr Hill to maybe add a little more color on it

    since he's the one who brought it to our attention that's okay um Mr Hill is definitely entitled

    to give public comment um I think should we he want to submit a letter or join as

    a potential guest speaker at our Nest meeting although it seems like this is kind of timely I would encourage him you

    know we could discuss for sure um but I think ideally there' be

    three minutes that he could offer sure um if that's okay

    yeah um but please continue whatever yeah well that's that's really um all that I

    had I was hoping Mr Hill could add any more detail to kind of give the rest of

    the commission some context and then you know if if we kind of agree then we

    could ask president Stone to to send a quick note off and uh like I said maybe do some nudging in the right direction

    um so Mr Hill if uh you have uh three minutes of comment to add to this we

    would love to hear from you I I think let's wait till we finish the like go through it as public comment

    if it's okay sure um and then folks can also sorry it's so loud um then folks

    can also share any public any um reports they have as well and I'll just add if

    it's helpful with uh um as context on the communication with commissioner Dy and myself just to share a little bit of

    insight into where uh why I had suggested that we postpone or I postpone

    sending the letter um was more it was kind of a there are a few things so one

    which I'm I'm I'm assuming um Mr Hill can also address um in his very brief

    three minutes um is the notion that there haven't been actual draft changes

    at this point um and so until we have seen the a change to the bill I didn't

    feel that it was I thought that it was prudent to wait until those draft

    changes were actually material rather than a kind of word of mouth um as

    particularly in our role as Commissioners um and the commission of San Francisco elections Commission of

    San Francisco um you know our role isn't necessarily to engage with state

    legislators par state legislators particularly not our state legislators

    not our Representatives on potential inner workings of legislation

    um in Sacramento and so um until we had something more material I suggested we hold off and that also um it kind of in

    that same vein what our role is um in the context of San Francisco and what

    our role isn't in the context of the State of California and so just talking through those those um those things I

    didn't feel that it would have been appropriate for me as in my current role

    as the acting president of the commission to speak on in that uh with

    that title based on kind of where it was at this point um and thought that it

    would be better to understand where things stand perhaps through Mr Hill or others um and then have the commission

    discuss it democratically um and then the last piece of that is should the uh this

    amendment that um that Advocates and um and commissioner D have raised um go

    into effect into the the draft legislation um there is also a more

    formal process for us to go through in San Francisco um where we would basically work with a

    specific legislative committee um that Advocates on behalf of San Francisco to

    um our representatives in Sacramento so we woulde present to them what our

    position is uh likely director ARS would participate in that process we would bring it forward to that committee and

    then um uh the committee works with the mayor's office to uh Advocate on the

    city's half so there is a more formal process should that legislation actually

    become more formalized um as um and the amendment be in that and in that um

    formalized bill so I wanted to just add that context that there is a a a path to that um that exists uh once something

    more material does happen so wanted to share that which I also shared um I

    didn't I don't know if I shared the legislative committee part to commissioner d um but I did share the other pieces in my comments in our

    exchange out of the

    meeting vice president Parker um thanks for bringing this to

    our attention um maybe this will be answered when we hear the public comment but um do you know what the intention do

    we have any idea what the intention is behind um extending the um reporting

    date of this information to 30 days okay oh yes sorry commissioner D

    um we're not sure and I think Mr Hill can provide more color but um basically

    Alam followed our example and put in an elections commission and this um new

    elections commission and the Alam registar are having some conflict uh and

    the commission obviously is a body not unlike ours and is interested in transparency and all

    this other stuff and and uh they're getting some resistance from the registar so I think there's some

    political things going on behind the scenes to essentially try to avoid doing more work would be my guess can you

    sorry I couldn't hear the last part to what was that last avoid more work okay

    that's what I thought you said thank you

    floor is still yours vice president Parker oh that that was it thank you for

    that yeah thank you commissioner D we can invite public comment um so

    we'll invite um all public comment including Mr Hill and then should we

    want a continue discussion after public comment we can do that as well does that sound good okay let's move to public

    comment Mr Hill Mr Hill thank you very much um so uh yeah briefly um uh I I had

    a a an email today from the legislative director of Senator Steven Bradford's office who's the legislative sponsor of

    this bill and they sent the Amendments um that they are going to introduce the bill currently has been through the

    assembly it's now been through the Senate it's gotten through Appropriations just a few days ago so

    they're going to introduce these amendments now over the next few days um and then they'll have to have some sort

    of joint conference committee for both the assembly and the Senate to pass it the the expectation the bill is going to

    pass so what I've been told in uh and I haven't confirmed by looking through the Amendments because I just got them today

    that uh the bill will not include this 30-day ban anymore it just became too

    controversial and need more time but the Secretary of State's office has said that they are committed to taking a look

    at this um and it's not clear to me why they're going down this road I had very

    good Communications with the deputy secretary of state who's in charge of this bill and um you know for months uh

    there was no mention of this at all and suddenly it was on the uh radar but um

    they have withdrawn this part but they are going to come back to it so what I would suggest to the commission is um

    that you don't have to take an advocacy position on this if you just send an inquiry to both the deputy secretary of

    state and Senator Bradford's office and say we are inquiring because we already do this and we have heard that this is

    something that you are going to be looking at going forward and we would like to be informed about and be

    involved in this discussion with you so that you understand what we've been doing and how it's been working successfully and how it could

    potentially be a model for uh you know unprecedented level of transparency and

    accuracy and security and accountability of Elections and other counties may want to do this we've tried to emphasize to

    uh the secretary's Secretary of State's office that this is an area where home rules should be respected that each

    County should be allowed to have its own chart its own path in this way as long as it's keeping within law um and that

    they shouldn't try to put a top- down one siiz fits-all rule for all counties in California because every county in

    California they're very different types of counties LA County versus shast County for example so there I think you

    have a a role to play here to let them know hey we're watching uh we're interested we this is what we're doing

    and we want to be in dialogue with you um so so make so we make sure that you are considering our needs as as sanan

    Francisco county for how we should um be able to to conduct our policy around

    cast voter records uh especially when it comes to rank Choice voting elections uh if you don't know what happened in Alam

    County uh the registar voters office there made a Terri Mistake by um uh you

    know they they checked the wrong box in the Dominion system which is the same system San Francisco has and as a result

    ran the uh elections incorrectly and and in a one Schoolboard race a very close

    race it actually made a difference in the outcome and they didn't know that they had made this mistake until after

    the election was certified and once the election is certified it takes a judge's order to reopen those ballots and

    recount them again it led to two lawsuits many months of of headlines and Scandal and all sorts of things and it

    just was a terrible situation and in Alam County if they had simply followed the policy that San Francisco has the

    mistake would have been discovered within the first week of the elections and could have been fixed before the election was certified so thank you Mr

    Hill thank you y y sure thank you for taking for giving me some time to explain that and I'd be happy to work with you

    uh if you want to have more information or you start thinking about you want you're willing to write something involving the director and making sure

    he has appropriate input I I I get all that uh happy to help him in any way I can thank you thank you are there are

    there any other public commenters let me check again but

    before no

    great thank you do Commissioners have any other

    comments

    yes commissioner D yes um well I'm I'm relieved to hear

    that it's not in the current bill that's that like um takes the urgency away um

    but I agree with Mr Hill this is a situation we should watch I mean I think

    San Francisco's you know ballot images is really unprecedented uh we're kind of

    a you know a shining star for for other counties to emulate and it would be a

    shame if you know we had to abandon this because of

    of again it's really unclear what the motivation is behind this um we can

    speculate uh but given what Mr Hill was explaining it was a pretty embarrassing

    and costly situation for Alama County so the irony is if they were committed the kind of transparency that that San

    Francisco had maybe they would have found it sooner um so that is part of um our election

    security and it's the fact that we have other eyes on things so I I think it's a good idea for for us

    to send such a letter and just indicate our interest and and educate a little

    bit about what we do in San Francisco and why we do it

    thank you commissioner

    D yes vice president Parker uh I think that you know if um

    what Mr Hill um suggested that there is a commitment um from the tech Secretary of

    State's office to take a look at this if that's a documented thing that they are they are truly doing I I don't think

    that it it hurts for us to just send an inquiry again I I don't think that this is the point for advocacy necessarily I

    think it's a um this is something we care about in our jurisdiction it would affect us we

    want to be informed we are happy to speak with you you know as sort of suggested in that way in sort of the a

    friendly um uh yeah a friendly inquiry to to

    share that this is an important thing to us and so we are happy to talk about it but minimally would like to be um kept

    aware of their progress I think would be a good

    idea thank you vice president

    Parker I'll just jump in um

    I I think I would there's a couple things so I'm glad to hear that that

    was scrapped as we'd all hoped um I

    think the cast vote record is a very important transparency tool that we

    offer in San Francisco um I am also glad that we kind of waited a

    little bit just to see um though the potential that the Secretary of State uh

    that secretary Weber uh might be opening this back up

    um definit and may or to look more deeply at this question I would be

    interested to actually understand why um I think the why is

    still relevant um you know if there are security reasons that you know there's

    always this balance right between security and transparency it's this like ongoing

    friction uh and from our point of view of course we want the transparency um

    but I I would be interested to know why um if it is really about the kind of

    friction between the oversight body and Alam that was implemented as a result of

    the uh of that catastrophe um for lack of a better word

    um you know if that's really the reason or if it is you know they're doing a full policy analysis as to why I'd be

    interested to understand that um I also think maintaining our focus on this

    being a San Francisco issue and not trying to advocate for change at the

    state level um so saying this is something San Francisco would want to

    retain um and it's important to us I also think it's something we could discuss with the deputy City attorney um

    should there be implications that uh we could opt out um which oftentimes we can um and so you

    know what does that mean for uh for a charter city um you know I think these

    are all considerations and I am hesitant to put the cart before the horse and

    reach out to secretary Weber until we have some of these questions answered um

    so if there is in I mean I have to imagine that this I I unless I'm

    misunderstanding that given that this would be no longer a piece of legislation that is moving forward um at

    in Sacramento that it wouldn't be implemented at with secretary Weber before November but I correct me if I'm

    wrong um and so I don't know if there's an immediate urgency although I could of

    course correct me if I'm wrong um but I think these are all questions that should be answered in addition to

    actually seeing material uh any sort of specific

    material that shows that the secretary has said that they that she would like

    to evaluate this so if there's a specific report that you um commissioner

    Dy or Mr Hill can direct us to I think that would also be helpful I think going based on like verbal rumors is not in

    our best interest um so those are the things that are on on top of mine I'm not opposed to sending an inquiry but I

    do think that there are broader uh considerations at play um and even still

    my my thought is is there a concern with working through all of these questions

    before our next commission meeting um is that enough time uh and um yeah I I

    think that is a a a question mark I have to get some of those things answered so

    I think I'll punt that to commissioner if you have some thoughts yes

    commissioner D yeah um so I think uh we can get a copy of what the amendment

    that was proposed that got scrapped so that at least we can we can see what they were talking about so I think that

    would be helpful um my guess is that you're probably right that uh they they

    probably won't do this before the election um that we can kind of watch it

    um but I do think it would be useful to reach out to see if you we can get the

    why because I'm not sure we're going to get the why unless we ask the question so um so I like uh vice

    president Parker's suggestion of just doing a friendly inquir inquiry and

    saying we'd love to stay informed about this that this is really important for San

    Francisco uh it's worked very well for us and um you know uh we'd like to

    understand um you know any state um you know code that would potentially impact

    our ability to continue with our transparency policy something to that effect thank you commissioner D just to

    respond to that I'm not opposed to the inquiry I think there are just many considerations that I'm interested in

    such as I definitely think the draft Amendment any reports that secretary Weber has said that she you know you

    know Mr Hill has communicated that so it sounds like he has some background that he could potentially share with us I'd

    also be interested to have the DCA uh participate in this conversation and then the last piece being the um the

    timeliness of this meaning should once we have collected that information of

    the amendment the reports of the secretary saying this the timeliness of it any implications gone through the DCA

    then in SE in our September meeting discussing what an inquiry would look like um so uh it's more just can we

    collect more facts before we submit an inquiry um is is really my my kind of

    alternative suggestion yes commissioner D yeah I

    mean I I'm happy to pull some stuff together uh and maybe you know uh

    commissioner Wong may may not remember the debacle and in Alam so we can pull some articles together on that just so

    there's some background on that in the alamia elections commission and just so

    we have some context and color um but uh yeah and maybe we can make this an

    agenda item at the next meeting great I appreciate that um I

    think this that will really help um and I agree adding some background on what

    happened in almea would be really valuable for commissioner Wong and for the public um so that folks can really

    understand the full scope of why we're bringing this up so thank you for volunteering to pull those things

    together and I'm if there is um regardless even if this could come

    before November I have to Imagine That September would be sufficient so I will

    um kind of work toward that as a as an item in September

    great thank you commissioner D any other commissioner reports or

    comments or questions any of this okay great that closes agenda item

    number five we'll move to agenda item number six agenda items for future meetings discussion and possible action

    regarding items for future agendas so just a couple quick things obviously we just discussed one agenda item um the

    other item that uh will go into the September meeting is the waiver um that

    was agendized for this meeting um we will move that to the September meeting and then one other thing I

    wanted to add about the September meeting due to scheduling conflicts um I have heard from most though not all I

    think I've heard from a quorum um so

    hopefully the other folks can join as well but um we are going to post or push

    the September meeting to the 24th so September 24th at 5:30 p.m. um I know

    this is a little um inconvenient uh but uh I wanted to confirm with folks who

    hadn't had the chance to yeah what did I get wrong no just to yes I will do that

    thank you um I just wanted to confirm with those who hadn't already shared

    that that works um that they are able to to do that and I apologize for the

    inconvenience

    I'm not going to call people out directly so if you have an a concern about September 24th you can let me know

    now or um offline that's fine too um just qu one quick note about that change

    date it will be in room 4:16 so not in our usual room um and folks can look out

    on the commission website for uh the cancel notice of cancellation

    and the updated um meeting page anything else about that or other

    agenda

    items yes vice president Parker um director arnst uh you know

    mentioned he mentioned the waiver and then also the election plan does that just need to be part of his regular report or separately agendized oh it

    will be separately agendized

    okay anything else okay let's move to public

    comment there are no public commenters okay anything else before we

    adjourn okay the time is now 7:23 p.m. and the meeting is

    adjourned you so short

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    • After you've joined the call, listen to the meeting and wait until it's time for the item you're interested in
    • When the clerk announces the item you want to comment on, dial *3 to get added to the speaker line
    • You will hear “You have raised your hand to ask a question. Please wait to speak until the host calls on you"
    • When you hear "Your line has been unmuted," you can make your public comment

    When you speak

    • Make sure you're in a quiet place
    • Speak slowly and clearly
    • Turn off any TVs or radios
    • Speak to the Commission as a whole, not to specific Commissioners

    Make a comment from your computer

    Make a comment from your computer

    Join the meeting

    • Join the meeting using the link above

    Make a public comment 

    • Click on the Participants button
    • Find your name in the list of Attendees
    • Click on the hand icon to raise your hand
    • The host will unmute you when it is time for you to comment
    • When you are done with your comment, click the hand icon again to lower your hand

    When you speak

    • Make sure you're in a quiet place
    • Speak slowly and clearly
    • Turn off any TVs or radios
    • Speak to the Commission as a whole, not to specific Commissioners

    Commission packets

    Commission packets

    Materials contained in the Commission packets for meetings are available for inspection and copying during regular office hours at the Department of Elections, City Hall Room 48. Materials are placed in the Elections Commission's Public Binder no later than 72 hours prior to meetings.

    Any materials distributed to members of the Elections Commission within 72 hours of the meeting or after the agenda packet has been delivered to the members are available for inspection at the Department of Elections, City Hall Room 48, in the Commission's Public Binder, during normal office hours.

    Cell phones, pagers and similar sound-producing electronic devices

    Cell phones, pagers and similar sound-producing electronic devices

    The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. The Chair may order the removal from the meeting room of any person responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

    Disability access

    Disability access

    The Commission meeting will be held in Room 408, City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA. The meeting room is wheelchair accessible.

    The closest accessible BART station is the Civic Center Station at United Nations Plaza and Market Street. Accessible MUNI lines serving this location are: #42 Downtown Loop, and #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro Stations at Van Ness and Market and at Civic Center. For information about MUNI accessible services call (415) 923-6142.

    There is accessible curbside parking adjacent to City Hall on Grove Street and Van Ness Avenue and in the vicinity of the Veterans Building at 401 Van Ness Avenue adjacent to Davies Hall and the War Memorial Complex.

    To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in a meeting, please contact the Department of Elections at least 48 hours before the meeting, except for Monday meetings, for which the deadline is 4:00 p.m. the previous Friday. Late requests will be honored, if possible.

    Services available on request include the following: American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes. Please contact the Department of Elections at (415) 554-4375 or our TDD at (415) 554-4386 to make arrangements for a disability-related modification or accommodation.

    Chemical based products

    Chemical based products

    In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City accommodate these individuals.

    Know your rights under the Sunshine Ordinance

    Know your rights under the Sunshine Ordinance

    Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review.

    FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE:

    Sunshine Ordinance Task Force
    1 Dr. Carlton B. Goodlett Place
    Room 244
    San Francisco, CA 94102-4689
    Phone: (415) 554-7724
    Fax: (415) 554-5163
    Email: sotf@sfgov.org
    Website: http://sfgov.org/sunshine

    Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Ordinance Task Force, at the San Francisco Public Library, and on the City's website.

    Lobbyist Registration and Reporting Requirements

    Lobbyist Registration and Reporting Requirements

    Individuals that influence or attempt to influence local policy or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code sections 2.100 – 2.160) to register and report lobbying activity.

    For more information about the Lobbyist Ordinance, please contact:

    San Francisco Ethics Commission
    25 Van Ness Avenue
    Suite 220
    San Francisco, CA 94102
    Phone: (415) 252-3100
    Fax: (415) 252-3112
    Email: ethics.commission@sfgov.org
    Website: sfethics.org

    Last updated September 5, 2024

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