Meeting details
Date and time
How to participate
In-person
Hearing Room 408
San Francisco, CA 94102
Online
Overview
Roster: Chair Diana Almanza Vice Chair Britt Creech Secretary Angie David Committee Member C-J Ross Committee Member Charles Deffarges Committee Member Traci Watson Committee Member Justice Committee Member Steven Clark Committee Member Kaleese Street Committee Member Melanie Muasau Committee Member Belinda DobbsAgenda
I. CALL TO ORDER/ROLL CALL/AGENDA ADJUSTMENTS
A. LAND ACKNOWLEDGEMENT
Chair Almanza 5 min
The Shelter Monitoring Committee acknowledges that we are on the unceded ancestral homeland of the Ramaytush Ohlone, who are the original inhabitants of the San Francisco Peninsula. As the Indigenous stewards of this land, and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. As guests, we recognize that we benefit from living and working on their traditional homeland. We wish to pay our respects by acknowledging the Ancestors, Elders, and Relatives of the Ramaytush Ohlone community and by affirming their sovereign rights as First Peoples.
B. MINUTES Discussion/Action
APPROVAL OF PAST MEETING MINUTES Chair Almanza 10 min
The Committee will review the Draft minutes from the April, May, and June meetings.
Explanatory documents – Draft Committee Minutes
Proposed Action: Approve Meeting Minutes
II. OLD BUSINESS
A. MEALS AND NUTRITION Discussion 10 min
Chair Almanza
Shelters who are preparing meals should use a menu format that includes the minimum portions. The RD is following up with shelters that have been added to the contract. All shelters and navigation centers receiving MOWSF meals now have a new weekly menu posted that includes minimum portions. SMC Members should be able to reference if menu is posted and the current meal matches what is posted. The RD is quarterly site visits to ensure menu and portion compliance, so Members do not have to question specific portions. SMC should let the RD know if the menu is not posted or if meals served are not what is listed, so that she can provide technical support to provider.
Public Comment will be heard.
Explanatory documents – MOWSF Proposal
Proposed Action(s): Add "Today's Breakfast" to the site visit checklists.
B. GRIEVANCES vs. COMPLAINTS Discussion
Chair Almanza 20 min
The Policy Subcommittee asks the full Committee to consider the idea proposed by Member Ross to ensure shelters process internal grievances appropriately and that guests know these can be escalated to the SMC as a complaint if they are not satisfied with the response of the shelter, we ask shelters to set up physical SMC complaint boxes. This goes beyond the other approaches have been implemented recently, i.e., disseminating color SMC flyers and checking whether they are posted near the shelter's existing grievance intake receptacle.
Public Comment will be heard before any action.
Explanatory documents – Poster
Proposed Action(s):
(1) Staff to produce color SOC posters at least 11x14" in size.
(2) Staff to investigate whether funds are available to purchase lockable complaint boxes that shelters would be asked to install.
C. MEMBER TRAINING Discussion
Chair Almanza 5 min
Members will report on efforts to recruit for Seat 1. Staff have asked the City Attorney's office to attend next month's meeting to provide confidentiality and other training to Members. New Members are asked make time to finish their onboarding/training by August .
Public Comment will be heard.
III. NEW BUSINESS/REPORTS
A. POLICY SUBCOMMITTEE REPORT Discussion/Action
Subcommittee Chair Street 15 min
In June the Subcommittee discussed meals/nutrition, Member participation in SOC investigations, training, SMC greeting cards, and ensuring that complaints filed with the shelter but not SMC are addressed.
Public Comment will be heard before action.
Proposed Actions: (1) Ask shelters to include SMC flyers in onboarding documents; and (2) Add the question, "Is video recording system working?" to site visit checklists.
B. TOGETHER-SF BALLOT MEASURE Discussion Chair Almanza 10 min
A ballot measure called the "Cut the Dysfunctional Bureaucracy Initiative" would reduce the number of commissions, boards and committees from 130 to 65. A related Grand Jury report did not call for eliminating HOC or SMC, but Members and the public should be aware that this measure, which could lead to sweeping changes, will likely be on the November ballot.
Explanatory documents – See https://www.kqed.org/news/11992466/san-francisco-sees-competing-proposals-to-reform-byzantine-city-commissions
Public Comment will be heard.
C. HOMELESSNESS & SUPPORTIVE HOUSING Discussion
HSH Staff 12 min
Update from the Department of Homelessness and Supportive Housing.
Explanatory documents – Capacity Report
Public Comment will be heard.
D. STAFF REPORT Discussion/Action
SMC Staff 12 min
Review of inspections, complaints, and investigations, Member recruitment and hiring. New effort to measure inequities within the SOC complaint system.
Public Comment will be heard.
Explanatory documents – SOC Report
Proposed Actions: The Committee will vote on whether to accept the SOC Report.
IV. GENERAL PUBLIC COMMENT
Discussion 10 Min
Members of the public may address the Committee on items of interest to the public that are within the subject matter jurisdiction of the Committee for up to three minutes. With respect to an action item [denoted by “Proposed Action” after the agenda item] on the agenda, members of the public may address the Committee for up to two minutes at the time such item is called. With respect to a discussion item [denoted by “Discussion”] on the agenda, members of the public may address the Committee for up to one minute at the time such item is called. Members of the public may only speak once per agenda item.
ADJOURNMENT
This item requires a motion, a second, and to be carried.
Proposed Action: Approve adjournment
Notices
Meeting documents
To obtain copies of the agenda, minutes, or any explanatory documents, please contact Robert Hill at robert.hill@sfdph.org.
Electronic devices
The ringing of and use of cell phones, pagers, and similar sound producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager or other similar sound-producing electronic devices. In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees maybe sensitive to various chemical based scented projects. Please help the City to accommodate these individuals.
Know your rights under the Sunshine Ordinance
Know Your Rights under the Sunshine Ordinance (Chapter 67 San Francisco Administrative Code) Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE THIS ORDINANCE, OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE: Administrator Sunshine Ordinance Task Force City Hall, Room 244 3 1 Dr. Carlton B. Goodlett Place San Francisco, CA 94102-4689 Phone 415.554.7724 Fax 415.554.7854 E-mail sotf@sfgov.org Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library, and on the City’s website at www.sfgov.org.
Lobbyist registration and reporting requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code § 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415) 581-2300; fax (415) 581-2317; web site: sfgov.org/ethics.
Partner agencies
Meeting details
Date and time
How to participate
In-person
Hearing Room 408
San Francisco, CA 94102
Online
Overview
Roster: Chair Diana Almanza Vice Chair Britt Creech Secretary Angie David Committee Member C-J Ross Committee Member Charles Deffarges Committee Member Traci Watson Committee Member Justice Committee Member Steven Clark Committee Member Kaleese Street Committee Member Melanie Muasau Committee Member Belinda DobbsAgenda
I. CALL TO ORDER/ROLL CALL/AGENDA ADJUSTMENTS
A. LAND ACKNOWLEDGEMENT
Chair Almanza 5 min
The Shelter Monitoring Committee acknowledges that we are on the unceded ancestral homeland of the Ramaytush Ohlone, who are the original inhabitants of the San Francisco Peninsula. As the Indigenous stewards of this land, and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. As guests, we recognize that we benefit from living and working on their traditional homeland. We wish to pay our respects by acknowledging the Ancestors, Elders, and Relatives of the Ramaytush Ohlone community and by affirming their sovereign rights as First Peoples.
B. MINUTES Discussion/Action
APPROVAL OF PAST MEETING MINUTES Chair Almanza 10 min
The Committee will review the Draft minutes from the April, May, and June meetings.
Explanatory documents – Draft Committee Minutes
Proposed Action: Approve Meeting Minutes
II. OLD BUSINESS
A. MEALS AND NUTRITION Discussion 10 min
Chair Almanza
Shelters who are preparing meals should use a menu format that includes the minimum portions. The RD is following up with shelters that have been added to the contract. All shelters and navigation centers receiving MOWSF meals now have a new weekly menu posted that includes minimum portions. SMC Members should be able to reference if menu is posted and the current meal matches what is posted. The RD is quarterly site visits to ensure menu and portion compliance, so Members do not have to question specific portions. SMC should let the RD know if the menu is not posted or if meals served are not what is listed, so that she can provide technical support to provider.
Public Comment will be heard.
Explanatory documents – MOWSF Proposal
Proposed Action(s): Add "Today's Breakfast" to the site visit checklists.
B. GRIEVANCES vs. COMPLAINTS Discussion
Chair Almanza 20 min
The Policy Subcommittee asks the full Committee to consider the idea proposed by Member Ross to ensure shelters process internal grievances appropriately and that guests know these can be escalated to the SMC as a complaint if they are not satisfied with the response of the shelter, we ask shelters to set up physical SMC complaint boxes. This goes beyond the other approaches have been implemented recently, i.e., disseminating color SMC flyers and checking whether they are posted near the shelter's existing grievance intake receptacle.
Public Comment will be heard before any action.
Explanatory documents – Poster
Proposed Action(s):
(1) Staff to produce color SOC posters at least 11x14" in size.
(2) Staff to investigate whether funds are available to purchase lockable complaint boxes that shelters would be asked to install.
C. MEMBER TRAINING Discussion
Chair Almanza 5 min
Members will report on efforts to recruit for Seat 1. Staff have asked the City Attorney's office to attend next month's meeting to provide confidentiality and other training to Members. New Members are asked make time to finish their onboarding/training by August .
Public Comment will be heard.
III. NEW BUSINESS/REPORTS
A. POLICY SUBCOMMITTEE REPORT Discussion/Action
Subcommittee Chair Street 15 min
In June the Subcommittee discussed meals/nutrition, Member participation in SOC investigations, training, SMC greeting cards, and ensuring that complaints filed with the shelter but not SMC are addressed.
Public Comment will be heard before action.
Proposed Actions: (1) Ask shelters to include SMC flyers in onboarding documents; and (2) Add the question, "Is video recording system working?" to site visit checklists.
B. TOGETHER-SF BALLOT MEASURE Discussion Chair Almanza 10 min
A ballot measure called the "Cut the Dysfunctional Bureaucracy Initiative" would reduce the number of commissions, boards and committees from 130 to 65. A related Grand Jury report did not call for eliminating HOC or SMC, but Members and the public should be aware that this measure, which could lead to sweeping changes, will likely be on the November ballot.
Explanatory documents – See https://www.kqed.org/news/11992466/san-francisco-sees-competing-proposals-to-reform-byzantine-city-commissions
Public Comment will be heard.
C. HOMELESSNESS & SUPPORTIVE HOUSING Discussion
HSH Staff 12 min
Update from the Department of Homelessness and Supportive Housing.
Explanatory documents – Capacity Report
Public Comment will be heard.
D. STAFF REPORT Discussion/Action
SMC Staff 12 min
Review of inspections, complaints, and investigations, Member recruitment and hiring. New effort to measure inequities within the SOC complaint system.
Public Comment will be heard.
Explanatory documents – SOC Report
Proposed Actions: The Committee will vote on whether to accept the SOC Report.
IV. GENERAL PUBLIC COMMENT
Discussion 10 Min
Members of the public may address the Committee on items of interest to the public that are within the subject matter jurisdiction of the Committee for up to three minutes. With respect to an action item [denoted by “Proposed Action” after the agenda item] on the agenda, members of the public may address the Committee for up to two minutes at the time such item is called. With respect to a discussion item [denoted by “Discussion”] on the agenda, members of the public may address the Committee for up to one minute at the time such item is called. Members of the public may only speak once per agenda item.
ADJOURNMENT
This item requires a motion, a second, and to be carried.
Proposed Action: Approve adjournment
Notices
Meeting documents
To obtain copies of the agenda, minutes, or any explanatory documents, please contact Robert Hill at robert.hill@sfdph.org.
Electronic devices
The ringing of and use of cell phones, pagers, and similar sound producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager or other similar sound-producing electronic devices. In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees maybe sensitive to various chemical based scented projects. Please help the City to accommodate these individuals.
Know your rights under the Sunshine Ordinance
Know Your Rights under the Sunshine Ordinance (Chapter 67 San Francisco Administrative Code) Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE THIS ORDINANCE, OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE: Administrator Sunshine Ordinance Task Force City Hall, Room 244 3 1 Dr. Carlton B. Goodlett Place San Francisco, CA 94102-4689 Phone 415.554.7724 Fax 415.554.7854 E-mail sotf@sfgov.org Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library, and on the City’s website at www.sfgov.org.
Lobbyist registration and reporting requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code § 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415) 581-2300; fax (415) 581-2317; web site: sfgov.org/ethics.